TECHNICAL RECORDS SPECIALIST 1

Description

State of Idaho Opportunity

Idaho Department of Environmental Quality (DEQ)

Applications will be accepted through 4:59 PM Mountain Time on the posting end date.

Important Guidelines: Applicant resumes must demonstrate how they meet the MINIMUM QUALIFICATIONS listed in the job announcement.

Selection Process: Resumes will be screened based on the criteria outlined in this announcement. A select number of candidates who have demonstrated that they meet the MINIMUM QUALIFICATIONS of the position and have the most relevant qualifications may be given the opportunity to be interviewed.

The Department of Environmental Quality may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

Position:

The Idaho Department of Environmental Quality (DEQ) is hiring a Technical Records Specialist 1 for the Twin Falls Regional Office.

Salary Range: $15.65–$17.74

Responsibilities:

· Document Management

- Research and assist with maintaining regional records.

- Scan and save correspondence and documents in DEQ’s electronic document management system (EDMS).

- Send, track, and retrieve records from record storage using Versatile.

- Retrieve records from storage units and prepare records for entry in EDMS.

- Prepare document disposal forms as needed.

· Administrative Support:

- Provide administrative support for all programs and staff in the region.

- Prepare, proofread, and edit correspondence, documents, and reports.

- Complete copy jobs, scanning, and miscellaneous special projects as assigned.

- Create, update, and maintain electronic (i.e., EDMS) and hard copy filing systems.

- Coordinate all travel, meetings, and conference calls.

- Provide support for the watershed advisory groups and basin advisory groups.

- Coordinate arrangements for meetings. Prepare agendas, handouts, and other meeting materials.

- Type meeting minutes.

- Assist with outreach activities.

- Perform other tasks as assigned.

- Maintain vehicle fleet mileage and maintenance reports.

· Front Desk Reception:

- Answer all incoming telephone calls.

- Greet and direct all visitors.

- Log complaints and direct to appropriate staff.

- Process incoming and outgoing mail, packages, and faxes.

- Review newspapers for environmental articles related to our office.

- Schedule and coordinate arrangements for meetings and conferences.

- Set up meeting rooms and equipment and provide technical assistance.

Minimum Qualifications:

Experience:

• Monitoring a records system to identify and correct errors. Typically gained by at least one year of full-time work experience monitoring records systems, identifying problems, and correcting errors.

• Researching a variety of sources to resolve problems. Typically gained by at least one year of full-time work experience gathering information from a variety of sources to collect and compile requested information.

• Interpreting, explaining and applying regulations, laws, or complex policies to carry out assignments. Typically gained by at least one year of full-time work experience with a responsibility for reviewing documents or actions for compliance with laws, regulations, and/or policies OR through explaining to others how laws, regulations, or policies apply to specific situations.

• Entering and retrieving data using a computerized records system. Typically gained by at least 6 months of full-time work experience where entering and retrieving data within a database records system or other computer records system was a requirement of the job.

Physical Requirements (with or without reasonable accommodations

• Ability to sit and work on a computer for 2-4 hours at a time.

• Ability to bend and reach for filing purposes.

• Some periods of heavy reading and typing are required.

• Ability to lift 30 pounds when working with file boxes.

• Some travel may be required.

• Ability to climb ladders, staircases, work on uneven terrain.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://statecareers.idaho.gov/pages/benefits

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About Idaho Department of Environmental Quality (DEQ):

DEQ is a state department created by the Idaho Environmental Protection and Health Act to ensure clean air, water, and land in the state and protect Idaho citizens from the adverse health impacts of pollution. As a regulatory agency, DEQ enforces various state environmental regulations and administers a number of federal environmental protection laws including the Clean Air Act, the Clean Water Act, and the Resource Conservation and Recovery Act. The agency is committed to working in partnership with local communities, businesses, and citizens to identify and implement cost-effective environmental solutions.

 

  To protect human health and the quality of

Idaho's air, land, and water.

www.deq.idaho.gov

If you have questions, please contact us at:

Email: [email protected]

Phone: (208) 373-0333