Office Specialist 2

Description

Office Specialist 2 

In IDVR’s Administration Office located on the Capitol Mall in Boise

Join us and help make a difference!

Salary: $15.94 per hour (40 hours per week)

Applications will be accepted through 4:59 PM MST on Monday, June 23, 2025

Our Vision

An Idaho where all individuals with disabilities have the opportunity to participate in the workforce and employers value their contributions.

Our Mission

To prepare individuals with disabilities for employment and career opportunities while meeting the needs of the employer.

Purpose of Position:

This Office Specialist 2 position performs a wide range of office support functions applying existing policies and procedures to complete assignments. This position plays a significant role in ensuring the smooth operation of the Agency’s Administrative Offices under the supervision of the Management Assistant.

Job Responsibilities: 

• Provides office reception and telephone coverage for the Agency’s main phone number. Greets and directs callers and visitors to appropriate personnel. 
• Uses computer to retrieve information necessary to respond to and refer inquiries. 
• Composes business correspondence as assigned. Ensures accuracy of content and format. 
• Opens, date stamps, and distributes incoming mail. Receives and directs incoming packages. 
• Conducts inventories of supplies and provides inventory report to Management Assistant. 
• Ensures adequate supply of and prints address labels for the various Agency locations. 
• Maintains hard copy files of Agency leases. 
• Assembles various information packets such as training binders, information for Council meetings, new hire binders, etc. Photocopies materials as needed. 
• Assists with bulk mailings as assigned.
• Collects and tracks periodic reports using computer software. Examples of reports are: Vehicle Logs, Safety Inspections, etc.
• Updates and posts communal kitchen cleaning schedule.
• Maintains birthday list to ensure information is current. Prepares, distributes for signature, and mails out birthday cards to team members on a timely basis.
• Performs other duties as assigned.

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception. Typically gained by at least 1 year of full-time work experience performing a variety of office support functions including word processing, filing, composing a variety of business documents and reception OR at least 6 college level credits that included word processing, filing and composing documents OR at least 3 college level credits that included word processing, filing and composing documents AND at least 6 months of full-time work experience that included responsibilities related to office support functions 
• Customer service and public relations. Typically gained by at least 6 months of work experience with responsibility for answering business phones, greeting visitors, and screening callers for further access to staff
• Gathering and compiling data. Typically gained by at least one year of work experience gathering information from a variety of sources to collect and compile requested information and requiring a good knowledge of services, operations, or programs
• Balancing and coordinating a workload for multiple projects. Typically gained by at least one year of office work experience
• Personal computer and software functions. Typically gained by at least 1 year of office experience using word processing software to format a variety of business documents; OR, recent word processing training coupled with at least 6 months' experience performing word processing in a business office setting
• Using effective English spelling, punctuation, and grammar to compose and edit business documents. Typically gained by having at least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successful completion of at least 1 college-level English composition or business English class AND 6 months of experience composing business documents.

Benefits:

The State of Idaho offers a robust total compensation package, including but not limited to:

• One of the top 5 retirement systems in the Nation (PERSI) that offers a defined lifetime benefit at retirement
  
•  2 voluntary supplemental retirement plans including both pre-tax and Roth options
• Medical, vision, and dental insurance benefits that become effective first of the month following your hire date. All contributions can be pre-tax
  
• 11 paid holidays
• Paid sick and vacation that begins accruing on your first day of employment; can be used immediately after accruing (no waiting time)
• Paid parental leave
• Life insurance for self, spouse, and children
• Additional perks and discounts available through medical provider
  
• Public Service Loan Forgiveness (PSLF) Eligibility
• Employee assistance program

Additional information related to benefits and/or State programs can be found here: https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.