Administrative Assistant I

Description

NOTICE: Effective Spring 2025, in lieu of participating in Social Security, SWDH employees will benefit from a mandatory 401(a) retirement plan.

• Vision: A Healthier Southwest Idaho.
• Mission: To promote the health and wellness of those who live, work and play in Southwest Idaho.
• Values: Accountability, customer-focused, and teamwork influence the work we do and the difference we hope to make.

Are you looking for an opportunity to serve the communities of Adams, Washington, Payette, Gem, Canyon, and Owyhee counties? Do you crave a job where you can make a difference and serve the public? Southwest District Health (SWDH) is recruiting an Administrative Assistant I to join the dedicated group of public health professionals in the Nurse Family Partnership Program (NFP) within the Family and Clinic Services Division. The NFP program is a non–profit evidence–based community health program that helps transform the lives of vulnerable mothers pregnant with their first child.

As an Administrative Assistant I and public health employee, you will serve an active role in improving the health of your community. As part of a small, but mighty team, you will perform required programmatic tasks and office support functions for programs in the Family Services section. Key responsibilities include maintaining records, assisting with billing and reporting, coordinating outreach efforts, and supporting program staff and stakeholders with exceptional organization and service.

If you crave team-oriented work, purpose, and work/life balance, perhaps it's time you considered a career with SWDH. We're all about shaking up the stereotype that working in government is dull. We're disruptors and innovators, all passionately sharing the same vision of making Southwest Idaho the best place to live, work, and play. We believe in fostering a positive and inclusive workplace where everyone can thrive.

This position may include a teleworking option from within Idaho.

This is a limited service position. Length of Limited-Service appointments are defined as appointments tied to funding for a specific program, grant or project that is not indefinite in nature.

Excellent Benefits

This budgeted, regular part-time (20 hours per week), limited-service position offers a competitive benefits package including PERSI (one of the BEST RETIREMENT system available in the Nation) with a lifetime benefit!

• Medical, Dental, and Vision benefits (Employee-only PPO coverage at $150.26/month for medical/vision and $13.48/month for dental. Low Cost High Deductible Health Plan for employees)
• Life Insurance (FREE basic coverage; paid supplemental options for employees and dependents.)
• 11 paid holidays, generous vacation, and sick leave accrual starting immediately. (Holiday pay and accruals are prorated based on hours worked.)
• Mandatory 401(a) retirement program with 12.4% combined contributions
• Optional 401(k) and 457 Saving Plans
• Wellness Programs
• Flexible and family-supported policies, including 8 weeks paid parental leave
• Bring your canine friend to work on Fridays
• In-house fitness room and outdoor walking path
• Ongoing internal and external training opportunities
• Student Loan Forgiveness and Tuition Reimbursement!
• Easy commute with reverse traffic flow from Boise to Caldwell 

 Our generous benefits package boosts total compensation for full-time Administrative Assistant I, transforming the base pay range from $17.74 - $20.87/hour to an estimated total compensation value, including benefits, of $31.69 - $35.52/hour, showcasing our investment in your well-being and professional growth.

Typical Duties:

Candidates must be able to complete the essential job functions with or without reasonable accommodation and meet all the mandatory qualifications of the position.

• Maintain and update outreach packets, visit paperwork, and client records per retention policy.
• Assist with NFP graduations, events, meetings, referrals, and Family Services programs.
• Take meeting minutes, set up conference calls, and support program reporting.
• Track inventory and record received items; manage requisition requests and purchase orders.
• Assist with data collection, audits, and quality improvement; monitor nurses’ data entry.
• Process record transfers, copies, mail, and faxes per medical release policies.
• Support client billing, including Medicaid claims, and maintain tracking spreadsheets.
• Run reports and manage data in EHR systems (Power BI, FLO, Athena).
• Provide customer service, contact referrals, and assist with social media and newsletters.
• Order marketing materials and support outreach, communications, and program tasks.

Minimum Qualifications:

You must possess all the minimum qualifications listed below to qualify for this position. All required experience and/or education must be listed under the work history section of this application OR on your resume and must include a detailed explanation of your roles and responsibilities at each relevant employer.

Minimum Qualifications (MQ):

• Good knowledge of:
   -     Office support functions including word processing, filing, composing a variety of business documents and reception;
   -     Gathering and compiling data;
  
  “Good knowledge” typically means applicants should possess journeyman level expertise, which can be gained through either a closely related bachelor's degree, 2-4 upper division college courses related to the subject and 2-4 years of mid-level work experience closely related to the subject, or a combination of coursework and experience that represents the knowledge level above.

MQ Specialty:

• Valid Driver’s License
• Some Knowledge of:
   -     The organization, structure and ethics of the electronic or print news media
   -     Marketing sales strategies/fundraising/volunteer recruitment
   -     Supervisory practices
   -     Bookkeeping
   -     State and local government organization structure, functions, and decision-making processes
  
  “Some knowledge” typically means applicants should have knowledge similar to that of an apprentice or beginner, which can be gained through either 2-4 relevant college courses, 6 months to 2 years of entry-level related work experience, or a combination of coursework and experience demonstrating the necessary knowledge.
  
  
• Approximately 6 months to 2 years of related work experience in the following areas:
   -     Taking minutes
   -     Using spreadsheet software
   -     Intermediate word processing skills
   -     Transcribing
   -     Using database software
   -     Using desktop publishing and related software
   -     Collecting and organizing data and managing a database
   -     Selling products or services
   -     Microsoft Office
   -     Interpreting, applying, and explaining complex information

Ideal Knowledge, Skill, and Abilities:

•  Fluency in speaking, reading, and writing Spanish

Supplemental Information:

Who May Apply

Individuals who meet all the “MQ’s” and “MQ Specialties” listed above. Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodation may be directed to the contact listed on this job posting.

How to Apply

Log in to your https://statecareers.idaho.gov/ account, find this job announcement and select the Apply Now button. Attach your most current resume and follow the promptings to complete the exam. Hit submit. Applications will be accepted through 4:59 PM MST on the posting end date. 

The successful candidate will have a history and background supportive of the department's mission goal and be required to complete a pre-employment drug test and a criminal history background check to include fingerprints.

SWDH is an equal opportunity employer and hiring is done without regard to race, color, religion, national origin, marital status, sex, age, or disability, exercising the right to family care and medical leave. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. Please direct requests for Reasonable Accommodation to the interview scheduler at the time the interview is scheduled. You may direct any additional questions regarding Reasonable Accommodation or Equal Employment Opportunity for this position(s) to the Human Resource Office at 208.455.5318.

NOTICE: Idaho's Public Health Districts are agencies that are authorized by the State of Idaho as independent bodies. District employees are not State of Idaho employees, rather District employees who receive benefits through the Office of Group Insurance.

To learn more about Southwest District Health, please visit SWDH.id.gov.

If you would like to become a part of our team, we encourage you to apply.
If you have questions about this position, please contact us at:
Email: [email protected]
Phone: 208.455.5318