Grants/Contracts Program Specialist

Description

State of Idaho

Idaho Commission for Libraries

Applications will be accepted through 4:59 PM MST on the posting end date. 

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.

About the Agency: The mission of the ICfL is to assist libraries to build the capacity to best serve their communities. We’re looking for a Grants/Contracts Program Specialist to join our team in Boise, Idaho. Located in the heart of downtown Boise, the ICfL embodies a people-focused agency with a supportive and friendly culture. Hybrid and telework options are available.

Summary: To evaluate grant or contract applications; provide grant or contract coordination and technical assistance; perform related work.

Responsibilities:

1. Grant/contract evaluation/coordination.

• Reviews and evaluates grant or contract applications for conformance to established criteria and compliance with provisions of laws and regulations
• Ensures on-going compliance with regulations and legal use of funds
• Confers with awarding agencies, grantees, contractors, and subgrantees on administrative procedures and bills
• Maintains tracking system of expenditures and balances
• Researches, collects and analyzes data to identify trends and prepare or adjust reports
• May recommend payment or non-payment

2. Technical assistance.

• Responds to inquiries regarding grant or contract availability requirements and procedures
• Notifies grant applicants or contractors of program deadlines, procedures and status
• Provides technical assistance and advises grantees or contractors on interpretation of program regulations and guidelines
• May develop, design, or modify forms and documents

RESULT A: Support the work of the ICfL Grants Officer and help ensure that all grants comply with appropriate governing laws, regulations, and policies. (80%)

• Close awards after successful subgrantee completion of requirements.
• Provide fiscal reviews of subgrant reporting.
• Help ensure a timely and accurate grant award process for ICfL activities.
• Help maintain an accurate and appropriate record keeping process for grants and contracts.
• Support grant management system (AmpliFund) implementation.
• Support the Education Opportunity Resource subgrant program.
• Compile Library Services and Technology Act (LSTA) and other grant statistics.
• Complete financial tasks like p-card coding, signature routing, receiving, and file retention.

RESULT B: Support financial operations and maintain awareness and familiar with existing and new ICfL programs funded with grant dollars. (20%)

• Assist the ICfL Grants Officer with grant questions or inquiries.
• Attend training events, meetings, educational workshops, and conferences that improve professional skills and knowledge.
• Participate in appropriate internal meetings and groups, fostering a spirit of cooperation and collaboration.
• Learn about ICfL programming through site visits and assistance, when possible.

Minimum Qualifications:

Some knowledge of:

• Grant or contract administration
• Bookkeeping

Experience:

• Interpreting, applying and explaining laws and regulations
• Collecting, organizing and evaluating data and writing a narrative report of findings

Application Procedure: Prepare a cover letter, resume, and a list of references with at least two former or current supervisors and attach to your candidate profile.

Recruitment Contact: Questions about the position or the application process can be directed to Kayla Otto, Human Resource Business Partner I, at (208) 854-3064 or [email protected].

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]. (If you have a contact for applicant accommodations at your agency, please replace the contact information).

Preference may be given to veterans who qualify under state and federal laws and regulations.