Administrative Assistant 2 - DOPL

Description

Administrative Assistant 2

Applications will be accepted through 4:59 PM MST on the posting end date. 

About the Agency:

The Division of Professional and Occupational Licenses (DOPL) provides consumer protection and public safety through its regulation of more than 204,000 licensees within more than 45 Boards and Commissions here in the great State of Idaho.

We are committed to fostering a positive work environment rooted in our core values of quality customer service, fair regulation, integrity, and respect.

To learn more about the DOPL, please visit our website at: dopl.idaho.gov

About the Position:

This Administrative Assistant 2 position plays a vital role in coordinating and supporting administrative functions, within the Occupational Licenses Bureau, related to regulatory board meetings, ensuring these meetings run smoothly and efficiently and that they comply with the Idaho Open Meeting Law. Serving as a key point of contact for board members, this role requires strong communication, organizational skills, and attention to detail. Responsibilities include, but are not limited to, handling meeting logistics, compiling meeting materials, ensuring timely dissemination of information, and coordinating necessary travel arrangements to support board members’ attendance. Additionally, the role ensures that all logistical details—such as room setup, technology needs, and meal arrangements—are in place to facilitate the smooth execution of board meetings.

BEST RETIREMENT AVAILABLE IN THE NATION! 

We have one of the Nation's best state retirement systems(PERSI) that offers a lifetime benefit. 

EXCELLENT BENEFITS!

• Generous vacation and sick leave accrual beginning as soon as you start 
• 11 paid holidays per year 
• Excellent medical, dental and vision insurance - employee only coverage for PPO $65/month for medical and vision & $11.00/month for dental 
• Paid parental leave
• Multiple savings plans, optional 401K, and optional 457
• Basic life insurance for employee and family 
• Wellness programs 
• Ongoing training opportunities 
• An opportunity for student loan forgiveness & Tuition Reimbursement
• And more!

Example of Duties:

• Perform various functions supporting regulatory boards, including setting up Board meetings, generating and posting agendas, compiling and distributing agenda materials, and drafting and publishing meeting minutes
• Tracking Board member terms and appointments
• Developing and editing letters and other correspondence as directed
• Making travel arrangements and processing vouchers
• Communicating with Board members, licensees, the public and staff

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception
• Researching, compiling, and summarizing data for reports

Experience:

• Interpreting, applying, and explaining complex information such as regulations, policies or services
• Independently solving problems/performing liaison activities in a work setting
• Coordinating activities requiring complex arrangements

Preferred Qualifications:

Some knowledge of:

• Local government organization structure
• Organizational awareness

Experience:

• Composing official correspondence, reports, and other complex documents
• Taking minutes
• Using Microsoft Office Suite applications

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.