Administrative Assistant, DMV

Description

State of Idaho
Idaho Transportation Department

Do you want to make a difference and be part of an award-winning agency, dedicated to enhancing the quality of life in Idaho through transportation?
At the Idaho Transportation Department, every employee is critical to the mission and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work.

The Idaho Transportation Department has an opening for an Administrative Assistant in our Division of Motor Vehicles (DMV) located at the Headquarters building in Boise, Idaho. The DMV supports the Idaho Transportation Department's mission by meeting the needs and expectations of motor vehicle customers and of the County Sheriffs and Assessors who work as our agents by efficiently managing driver's licenses, Ports of Entry, vehicle registrations, vehicle titles, and over legal permits.

This position will support the DMV business units by assisting with pulling budget reports, accounts payable, equipment management, scheduling, office supply management, timesheet assistance, business travel administration and other administrative service requests.

NOTICE: This position will require a fingerprint criminal background investigation before a final job offer is made. 

EXAMPLE OF DUTIES

• Provide support to sections within DMV;
• General office coordination of activities;
• Track and order supplies;
• Compile information from a variety of sources for division and section projects and/or reports;
• Assist with timesheets, interviews, and new employee arrangements;
• Schedule and coordinate logistics for meetings and conferences;
• Respond to inquiries and explain department services, policies, procedures, and rationale for decisions to customers;
• Monitor budget reports and and process invoices.

MINIMUM QUALIFICATIONS

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception;
• gathering and compiling data;
• balancing and coordinating a workload for multiple projects.

Desired Qualifications:

• Excellent customer services skills.
• Detail oriented.
• Desire to work as part of a team and collaborate.
• Ability to multi-task with multiple interruptions.

SUPPLEMENTAL INFORMATION

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho!
Benefits:

• Flexible work schedule available to some positions for increased work-life balance.
• Public Service Loan Forgiveness – eligibility requirements may apply.
• Accrue paid vacation every pay period to accumulate approximately 2 weeks the first year, and increasing with state longevity.
• Paid Parental Leave.
• Paid sick leave separate from vacation leave.
• 11 paid holidays.
• Competitive Medical, Dental, Vision, Life and Disability insurance benefits, Flexible Spending Account https://ogi.idaho.gov/premium-rates/.
• Relocation Assistance available to some positions.
• Defined benefits retirement plan (pension) through the Public Employee Retirement System of Idaho (PERSI) https://persi.idaho.gov/members/base_plan.cfm.
• Optional 401K and Deferred Compensation plans with traditional and Roth options.
• Eligible for Employee Assistance Program – Confidential support, information and resources for all of life's challenges.

The Idaho Transportation Department may conduct verification of the information provided in your application, including validation of driver's license status, education, employment, and criminal history. Omission and/or falsification of information provided in your application will result in your removal from consideration for employment, appointment, or promotion.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.  

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho! Contact an ITD Recruiter at: [email protected] or call 208-334-8664. The Idaho Transportation Department does not sponsor work visas.

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information, please visit https://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]. 

Preference may be given to veterans who qualify under state and federal laws and regulations.