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TECHNICAL RECORDS SPEC 2 AGRICULTURE

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Posting Begin Date: 2024/05/14
Posting End Date: 2024/05/27
Category: Agriculture
Sub Category: Natural Resources
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 18.03
Maximum Salary: 18.03
Pay Rate Type: Hourly

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Description



"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through promotion, education and regulation."  

 

The Idaho State Department of Agriculture is currently recruiting a Technical Records Specialist 2 for the Agricultural Inspections Division in the Boise office.

 

This announcement will close at 4:59 p.m. on May 28, 2024.

Apply today!

 

EXAMPLE OF DUTIES:

 

· Duties split between Shipping Point Inspections (85%) and the Warehouse Control Program (15%); Organic backup as needed

· Coordinate program activities within programs, this may include scheduling meeting rooms, hotels, flights, and refreshments

· Monitor and assist in maintaining best practice standards and activities for compliance with state and federal requirements 

· Answer calls and customer support for the Division lines using appropriate and professional phone etiquette

· Assist Warehouse Control with licensed warehouse, commodity dealers, and seed buyers according to governing laws and rules 

· Oversee indemnity fund collections for the Seed and Warehouse funds

· Provide support to all Warehouse inspectors as needed 

· Provide support to all FF&V district offices and staff as needed

· Provide support to all Organic staff as needed

· Respond to requests for public records

· Match invoices to checks (understand system behind it) for FF&V and Warehouse. Match invoices to checks for Organics as those duties are added

· Compile PCA information on WEX for FF&V Warehouse and Organics if needed

· Compile Monthly Mileage and Quarterly Mileage Reports, these track driver, fuel usage, maintenance, and repairs, for all FF&V and Warehouse assigned vehicles; Organic vehicle reports will be included as needed

· Register all newly acquired vehicles for FF&V and Warehouse; Organics vehicles will be included as needed

· Assist with the disposal process for surplus property following the established procedure

· Assist with annual reports

· File daily as necessary for all support programs

· Daily review P-cards, travel vouchers and invoices for accuracy and no duplication of charge/request, assign proper PCAs, obtain signatures, make copies of vouchers, invoice and Payment Services report for files, submit originals to Fiscal

 

· Receive and enter all checks and receipts for Ag Inspections appropriately and accurately into their respective programs and ensure all other data is entered correctly

· Keep files of all state tagged inventory

· Compile inventory documents from all of Ag Inspections to turn in to Fiscal each year

· Perform website updates for FF&V and Warehouse; Organic duties will be added;

· Attend website development training and meetings when requested, and maintain Ag. Inspections website

· Support Bureau Chief with field office lease agreements and renewals;

· Division-wide mail

· Process invoices in the USDA CRM for COOL reviews conducted in the State

· Other duties as assigned by the Bureau Chiefs and/or Administrator

 

MINIMUM QUALIFICATIONS: These qualifications are mandatory requirements.

 

One year of work experience in each of the following:

· Monitoring record systems to identify and correct errors

· Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs

· Analyzing information and researching a variety of sources to identify and resolve problems or issues

· Dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations

· Composing and proofreading business correspondence

 

Six months of work experience in the following:

· Entering and retrieving data using a computerized record system

 

Specialty Qualifications: These qualifications are mandatory requirements.

 

· Microsoft Word - ability to operate word processing software (such as Microsoft Word) and equipment at the rate of 40 wpm or more and produce merged documents, specialized tables, reports (columns), correspondence, forms (creating and using templates), and graphics

· Experience Using Spreadsheet Software - at least one year of experience using spreadsheet software to create and modify electronic worksheets and design and print graphs 

BENEFITS: 

 

BEST RETIREMENT AVAILABLE IN THE NATION

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.

OTHER EXCELLENT BENEFITS 

· Excellent medical, dental and vision insurance

· Generous vacation and sick leave accrual beginning as soon as you start

· 11 paid holidays a year

· Paid parental leave 

· Multiple retirement savings plans, optional 401K, and optional 457 

· Basic life insurance for employee and family (employee covered at one times annual salary; spouse covered at $10,000; child covered at $5,000) 

· Ongoing training opportunities

· An opportunity for student loan forgiveness

 
 EEO/ADA/Veteran's Preference 

The State of Idaho is committed to providing equal employment opportunities and prohibits discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. 

Preference may be given to veterans who qualify under state and federal laws and regulations. 

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities; auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]

    Thank you for your interest in the Department of Agriculture!

    If you have questions, 
    please contact us at: 
    [email protected] or at (208) 332-8520 


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