Project Coordinator

Description

Project Coordinator - ITIP PMO

At the Idaho Transportation Department, every employee is critical to the mission and we strive to foster an innovative, collaborative workplace where employees can grow and do their best work. 

The Highways Development Division at the Idaho Transportation Department is seeking a highly motivated professional for a Project Coordinator position. As the statewide subject matter expert for obligation funding requests for highways projects, this position checks multiple sources to assure source documents have been provided, researches sources to identify and resolve problems, and provides statewide guidance and assistance. This position performs the oversight review for processing obligation documents. On average, the position will process approximately $400 Million obligation requests annually in support of the Idaho Transportation Investment Program (ITIP). This position coordinates statewide with district personnel, Financial Planning & Analysis, Financial Services, the Local Highways Technical Assistance Council (LHTAC) personnel and other sections regarding processing obligation requests and applying applicable procedures. 

Example of Duties

•  Reviews requests to obligate funds for highways projects. This position reviews requests from all six districts, Headquarters, LHTAC, and COMPASS - including requests on behalf of Ada County Highway District.
•  Reviews requests include entering obligation requests to obligate/de-obligate funds in the Office of Transportation Investment System (OTIS). Both Federal and State funds.
•  Checks applicable project budgets are available.
•  Checks project expenditures through Advantage (ITD's Financial System)
•  Verifies approved charter change requests have been provided in ProjectWise when required.
•  Verifies State/Local Agreements or Cooperative Agreement for projects with local funds (when applicable).
•  Verifies obligations are executed within established processes and procedures.

Minimum Qualifications

Experience:

• Planning and implementing projects: Minimum requirement met by at least 6 months of experience planning and implementing projects. 
• Developing, promoting and gaining project support: Minimum requirement met by at least 6 months of experience developing, promoting, and gaining project support.
• Interpreting and explaining specialized or complex material into information usable by the public: Minimum requirement met by at least 6 months of experience interpreting and explaining specialized or complex material into information usable by the public

Desired Experience

• Project/Contract management background
• Finance/Accounting background
• ProjectWise experience
• Advantage experience

Supplemental Information

To learn more about the department, please visit the ITD website. Make a difference in your community and in the lives of the citizens of Idaho!

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.