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Administrative Assistant 1 - SHIBA

Posting Begin Date: 2024/04/03
Posting End Date: 2024/04/25
Category: Administrative Asst
Sub Category: Office and Administrative Support
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 15.96
Maximum Salary: 15.96
Pay Rate Type: Hourly

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Description


Idaho Department of Insurance Opportunity

The Idaho Department of Insurance (DOI) is looking for a star to fill its full-time Administrative Assistant 1 position.

Are you looking for:

  • A fulfilling career with an opportunity to give back to your community?
  • A great work location in the center of beautiful downtown Boise?
  • An organization that provides tools and resources to support both your personal wellness and professional development?

Consider joining the Idaho Department of Insurance (DOI). The SHIBA Program (Senior Health Insurance Benefits Advisors) is looking for an Administrative Assistant who will join them in making a measurable difference in the lives of Idahoans! Ideal candidates are those who are passionate about helping others, serving the public, and have experienced in providing great customer service.

 Hiring managers are continuously considering applications for this position. This job announcement will be closed if the position is filled prior to the closing date. We highly encourage interested individuals to apply soon!


EXAMPLE OF DUTIES

  • Assisting with tracking contract payments and other program expenditures.
  • Assisting with initial grant development, monitoring, and reporting.
  • Composing business documents applying a good knowledge of effective business English usage, spelling, punctuation, and grammar.
  • Utilizing public relations and liaison skills to effectively communicate with and coordinate administrative activities with multiple entities.
  • Ordering and maintaining inventory of publications and marketing materials.
  • Collaborating with SHIBA team to maintain and update SHIBA’s social media accounts and website.
  • Submitting purchase orders, obtaining bids, place ordering, and monitoring contracts.
  • Administering and reviewing internal and external databases to compile and analyze information to create reports.
  • Providing excellent customer service via telephone and email.
  • Taking meeting minutes, transcribing, and distributing meeting materials.
  • Coordinating and planning events, appointments, meetings, webinars conferences, and trainings.
  • Safeguarding the flow of sensitive and confidential information.

 

MINIMUM QUALIFICATIONS

Good knowledge of:

  • Office support functions which include word processing, filing, composing a variety of business documents, and reception. Typically gained by at least one (1) year of full-time work experience performing a variety of office support functions as described; OR successful completion of at least six (6) credits in college-level coursework that included word processing, filing and composing documents; OR successful completion of at least three (3) credits in college-level coursework that included word processing, filing and composing documents AND at least six (6) months of full-time work experience that included responsibilities related to office support functions. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
  •  Gathering and compiling data. Typically gained by at least one (1) year of full-time work experience gathering information from a variety of sources to collect, and compile requested information, which required good knowledge of services, operations, or programs. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
  • Balancing and coordinating a workload for multiple projects. Typically gained by at least one (1) year of office work experience which required balancing, coordinating, and setting priorities for multiple supervisors. When responding to work experience statements, the intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.


DESIRED CANDIDATE ABILITIES (not required):
  • Use effective business English, spelling, punctuation, and grammar to compose and edit documents.
  • Provide excellent customer service and public relations.
  • Arrange meetings such as, scheduling/coordinating facilities and equipment, notifying participants, preparing agendas, room setup, and arranging for refreshments/luncheons.
  • Analyze, interpret, and explain complex information and documents.
  • Use Adobe Pro (or equivalent) to create and edit PDF documents.
  • Proficiently use Microsoft Office, including Outlook, Microsoft Word, PowerPoint, and Excel.
  • Take meeting minutes

 

SUPPLEMENTAL INFORMATION

The selected candidate will be required to successfully pass a fingerprint background check prior to hire date and every five years thereafter.

The Idaho Department of Insurance embraces diversity and equal opportunity in a meaningful way. Our agency is committed to building a team that represents a variety of backgrounds, perspectives, and skills. This includes hiring talented staff members who have bilingual skills, which is an on-going goal for the DOI. We strive to create an inclusive work culture that encourages, supports, and celebrates the diverse voices of our team members. This helps to fuel innovation and a connection to customers and the communities served in Idaho.
The mission of the Department of Insurance is to serve and protect Idahoans by equitably, effectively, and efficiently administering the Idaho Insurance Code and the International Fire Code. 

The Department of Insurance is in downtown Boise across the street from the state's Capitol Building. Boise consistently receives top accolades as one of the best places to live in the country! To learn more about Idaho DOI and the important work we do, go to the DOI website, and follow us on FacebookX (AKA Twitter), LinkedIn, and Instagram!

BENEFITS

This benefited position enjoys:

For additional information related to benefits and/or State programs visit: https://dhr.idaho.gov/StateEmployees/Benefits.html.


EEO/ADA/VETERAN

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email: [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

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