Financial Technician

Description

Applications will be accepted through 4:59 PM MST on the posting end date. 

Are you interested in working for an award-winning state agency with a Constructive Culture?

Idaho Transportation Department (ITD) has defined a Constructive Culture as a results-driven work environment where all employees treat each other with respect, develop themselves personally and professionally, support team efforts, and are accountable for their actions. Many efforts including leadership coaching and training are taking place to grow ITD’s Constructive Culture. This opening may be your opportunity to use your knowledge and skills and to also help promote a Constructive Culture at ITD.

Idaho Transportation Department (ITD) is recruiting for a Financial Technician to join our Administrative team in our District One office located in Coeur d’Alene, ID. This position could be the perfect career opportunity if you have excellent interpersonal skills and enjoy working in a fast-paced, detail-oriented environment.

NOTE: A criminal background check is required for this position.

Job Responsibilities:

 Accounts Payable/Receivable: 60% of Time

• Review invoices for accuracy
• Aid departments on questions related to invoices, receipts, financial reports, and other transactions
• Communicate with personnel and vendor representatives to resolve billing or invoicing errors/discrepancies, solve problems, and/or obtain information
• Verify invoice data with financial system data – establishing what steps need to be taken for payment to be made
• Maintain logs, ledgers, develop ad hoc reports, work/spreadsheets, and other financial documents
• Enter and retrieve inventory and purchasing data electronically
• Communicate with vendors to resolve accounting issues
• Input payments into financial
• Process payment corrections as needed
• Purchase Card (P-Card) processing; Create and submit purchasing card report packet monthly
•  Make purchases on behalf of admin
• Code financial transactions

Payroll Processing: 10% of time

• Enter timesheets for employees
• Submit timesheets for approval
• Investigate and resolve coding combination errors
• Send Overtime reports to supervisors
• Send leave balance reports to supervisors
• Payroll adjustments including corrections
• Ensure payroll is complete for the entire district.
• Assist with timesheet upload process.
• Provide information to employees by interpreting and explaining standard payroll principles and practices and ITD policies governing payroll.
• Manage daily queries including; ensuring employee data is correct for processing, reporting, and policy adherence.
• Analyze the output of the processes/queries and determine what action needs to be taken. These actions can include adjusting, problem research and resolution, contacting the department, budget office or HR to correct any issues.

Customer Service/Other Duties as Assigned: 30% of Time

• Secondary front office desk including main phone line and email accounts
• Order food for events
• Organize events for district
• Maintain conference room calendars
• Maintain building sign-in sheets
• Direct customers to meeting locations
• Secondary book travel for employees
• Process in and outbound mail
• Schedule appointments and meetings

Other duties as assigned by supervisor.

Minimum Qualifications:

• Good knowledge of financial record-keeping methods;
• Experience researching and compiling financial information and preparing summaries and reports;
• Experience using personal computers to enter, retrieve, and edit financial data.

Preferred Qualifications:

• Excellent customer service and professionalism;
• Ability to learn quickly, take direction, work as part of a team, ask questions, and problem-solve;
• Organizational skills and accountability to meet deadlines;
• Proficiency in computer spreadsheets with attention to detail and accuracy;
• Working knowledge of accounting procedures;
• Knowledge and experience using Microsoft Excel;
• Reconciling, balancing and proofing financial data;
• Troubleshooting errors in automated accounting systems.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.