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IDOC - Technical Records Specialist 3 - Legal Assistant

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Posting Begin Date: 2024/02/27
Posting End Date: 2024/03/12
Category: Corrections
Sub Category: Records Management
Work Type: Full Time
Location: Kuna, ID, United States
Minimum Salary: 21.00
Maximum Salary: 23.10
Pay Rate Type: Hourly

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State of Idaho Opportunity

Applications will be accepted through 4:59 PM MST on the posting end date. 


The Idaho Department of Correction is currently recruiting for a Technical Records Specialist 3 at Idaho Maximum Security Institution (IMSI) in Boise, ID. This position analyzes and assesses specialized and complex technical records issues in a lead role; determines relevant components for decision making and problem solving from a variety of sources; reviews legal documents; issues decision letters; performs related work.


  1. Resolve problems associated with staff assignments. 
  2. Schedule jobs to accomplished. 
  3. Train staff.
  4. Review work to ensure compliance with laws, regulations, and policies. 
  5. Provide work direction and answer questions requiring subject matter expertise. 
  6. Track and analyze problems with process forms, system configurations, and develop solutions for management consideration. 
  7. Review documents to determine appropriate actions, ensure accuracy of computations and compliance with policies and procedures. 
  8. Research, analyze, and resolve complex problems in processing documents. 
  9. Correct or reject incomplete or erroneously submitted documents. 
  10. Contact customers or other involved parties to explain changes, actions, and errors, or resolve problems and gain compliance. 
  11. Question others to obtain or verify information. 
  12. Review and analyze legal documents for discrepancies. 
  13. Compose letters to address and resolve issues; conduct one-on-one conversations with customers and/or stakeholders to resolve complex discrepancies; provide guidance to staff; collaborate with others including attorneys, prosecutors, and/or law enforcement; advise customers of appeal or protest rights.

Minimum Qualifications: 

  1. Some knowledge of supervisory practices. Typically gained through completion of college coursework or workshops (of at least one day) specifically covering supervisory practices; OR supervisory or team leader experience that formally involved giving work assignments, providing direction to employees, and monitoring/evaluating the work of others. (Such experience on a fill-in basis is non-qualifying unless it occurred for a period equivalent to a minimum of three or more consecutive months.) 
  2. Experience with records management. Typically gained by at least one or more years of work experience using record management systems that included paper records, financial records, or digital records. 
  3. Experience interpreting, applying or explaining state or federal laws, rules, and policies. Typically gained from at least one year of work experience with responsibility for reviewing documents or actions for compliance with laws, regulations, and/or policies, OR through explaining to others how laws, regulations, or policies apply to specific situations, OR some combination of experience and paralegal studies, or completion of related college level courses. 
  4. Experience researching and reviewing legal documents for compliance with laws and to identify and resolve complex issues (e.g. court orders, contracts, ownership, deeds, trusts, tax returns, subpoena requests). Typically gained by at least one year of experience performing research and analysis of complex or technical material requiring in-depth program knowledge to determine if requirements were met and if they complied with established laws and/or policies. Experience may include relevant college level courses requiring in-depth analysis. 
  5. Experience creating correspondence and documents using word processing software. Typically gained from at least one year of experience preparing a variety of business correspondence/documents.


The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit 


The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected] 

Preference may be given to veterans who qualify under state and federal laws and regulations.