OFFICE SPECIALIST 2

Description

The Idaho Department of Lands (IDL) has one (1) opening for an Office Specialist 2 (OS2) position. This position is a part-time (.67 FTE) benefitted position located at our Clearwater office in Orofino, Idaho. 

This position is Grade G, additional information can be found at: State Employee Compensation | Division of Human Resources (idaho.gov)

Minimum filling rate is $15.44. The final salary rate is negotiable based on experience and qualifications.

Example of Duties:

· Process in and outbound mail.

· Receive customer payments, provide receipts, and make daily bank deposits.

· Produce documents, letters, and reports using word processing software and equipment.

· Schedule appointments and meetings.

· Data entry.

· Create and maintain files electronic and paper filing systems.

· Greet and/or screen visitors and callers.

· Provide answers for routine and non-routine questions regarding department procedures, policies, and programs.

· Perform a wide range of clerical and secretarial work using a variety of computer programs.

· Create, review, and process documents and records; ensure files are up to date and maintained.

· Review documents from staff for composition, grammar, and punctuation.

· Maintain all common office areas and office equipment.

· Provide exceptional customer service to teammates and stakeholders.

· Assist in Financial and Logistical Fire Prevention and Fire Suppression activities which may require working after hours or weekends.

· Issue, maintain, and track Compliance/Notification.

· Provide backup for the Administrative Assistant position.

Minimum Qualification Notice:

You must possess all the minimum qualifications below. Please make sure your resume and work history support this. Failure to do so, may disqualify you from being considered for this position.

Minimum Qualifications:

Good knowledge of:

· Rules of effective business English usage, spelling, punctuation, and grammar.

Experience:

· Using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving.

· Reviewing documents for compliance with established procedures.

· Using a computer to enter and retrieve information.

· Answering a business telephone using knowledge of business telephone procedures and etiquette.

Minimum Qualification Specialties:

Experience:

· Typing/keyboarding at the rate of 40 net wpm.

· Operating a 10-key.

Some knowledge of:

· Bookkeeping and accounting practices.

Desired Qualifications:

Experience:

· Microsoft Office Suite of programs; Word, Excel, Outlook, OneNote, SharePoint, and PowerPoint at an intermediate level.

· Experience using the Internet.

· Microsoft Outlook to send and receive emails and manage calendars.

· Collecting and organizing; applying and explaining complex information

· Willingness to learn mapping applications such as Google Maps or ArcGIS.

Some knowledge of:

· Adobe Pro X.

· Microsoft Office Suite - Access.

Certifications, Licensing, and relevant documentation must be uploaded with your resume in the attachments section of the application.

Benefits:

· We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit. 

· Excellent medical, dental and vision insurance- (full-time) employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental.

· Generous vacation and sick leave accrual beginning as soon as you start.

· 11 paid holidays a year.

· Paid parental leave.

· Multiple savings plans, optional 401K, and optional 457.

· Basic life insurance for employee and family (employee covered at one time annual salary; spouse covered at $10,000; child covered at $5,000)

· Wellness programs 

· Ongoing training opportunities 

· An opportunity for student loan forgiveness

· And more!

*Benefits may not be applicable for temporary or seasonal positions.

Overtime/Vacation Accrual FLSA:

The Fair Labor Standards Act (FLSA) code for this position is Covered (C) Based on the FLSA code for this position, compensatory time will accrue at a rate of 1.5 hours for each 1 hour of overtime worked. Compensatory time off may be provided in lieu of overtime cash compensation. Vacation accrual is based on the FLSA code and accrual rates can be found at: https://dhr.idaho.gov/wp-content/uploads/Section2Vacation-1.pdf (Exception: Employees engaged in Fire Suppression activities for which overtime hours are earned will be paid at the rate of 1.5 times the hourly rate for each one hour of overtime worked. Payment will be made on the regular pay date corresponding to the pay period in which the overtime work occurred.) 

EEO/ADA/Veteran's Preference:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About IDL:
Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Plan here.

Under the direction of the Idaho State Board of Land Commissioners, IDL manages more than 2.5 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on navigable waterways, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression. We also provide assistance to landowners to manage their forest lands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.