Building Facility Coordinator - DMS

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

People Making a Difference!

***THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

Operational Services is currently recruiting for a Building Facility Coordinator to support our Boise locations. This position will provide facility and administrative support throughout the region and is responsible for reviewing facilities requests, managing moves, completing occasional maintenance, and maintaining the local motor pool. We are seeking applicants who excel at attention to detail, enjoy a variety of tasks and are well-organized for multi-tasking and changing priorities quickly. Previous SharePoint and Visio experience is preferred. The incumbent for this position will coordinate moves, office maintenance, motor pool maintenance, and process invoices in the Boise regional, and Central Office locations. They may provide leadership for building evacuations and coordinate with security. Ensure building is safe, functional, and compliant with all regulations.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION 

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.  

OTHER EXCELLENT BENEFITS

• excellent medical, dental and vision insurance- (full-time/30+ hours per week) employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental
• generous vacation and sick leave accrual beginning as soon as you start 
• 11 paid holidays a year 
• paid parental leave
• multiple savings plans, optional 401K, and optional 457
• basic life insurance for employee and family (employee covered at one times annual salary; spouse covered at $10,000; child covered at $5,000)
• wellness programs 
• ongoing training opportunities 
• an opportunity for student loan forgiveness
• and more!

EXAMPLE OF DUTIES:

Facility Coordination

• Determines equipment and supply needs for regional facilities and motor pool 
• Inspects conference areas to ensure proper seating and table configurations, audio-visual equipment set-up, cleanliness, temperature and lighting 
• Supervises contractors to ensure smooth operation of facilities, projects, and moves 
• Establishes rapport and maintains communication with facility users to ensure all needs are met 
• Identifies or anticipates maintenance problems and takes corrective action 
• Recommends methods of improvement for support services in all areas of facilities 
• Monitors and controls the facility environment including HVAC, lighting, and cleanliness 
• Maintains regular observation of facilities and equipment 
• Monitors facility and motor pool use by programs to ensure conformance with established policies and procedures 
• Provides leadership and technical assistance to program staff for emergency procedures including fire alarms, electrical failures, elevator emergencies, injuries, floods, and storms 
• Observes, responds to, and reports unusual occurrences such as theft, vandalism, illness, and drug and alcohol related problems 
• Serves as resource for emergency personnel assisting in evacuating facility and maintaining order 
• Recommends security and safety solutions 

Contractor Supervision

• Monitors contractor conduct and building operations 
• Develops and prepares project and moves plans, supervise contractors to ensure successful outcome 
• Supervise contractors to ensure adherence to DHW policies 
• Recommend changes in policies and procedures and provides interpretation to contractors and facility users 
• Resolves conflicts between staff, patrons and/or other personnel 
• Identifies needs and plans and coordinate with housekeeping, security, and program

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position.

• Some knowledge of supervisory practices. Typically requires a class or seminar (more than one day) specifically covering supervisory practices; or leadwork experience that required work assignment, direction, and monitoring (such experience on a fill-in basis is non-qualifying unless for a period of approximately three months or more); or successful completion of a college-level personnel course.

• Some knowledge of adding, subtracting, multiplying, and dividing whole numbers. Typically requires successful completion of a high school or vocational basic arithmetic course covering addition, subtraction, multiplication, and division of whole numbers.
• Experience resolving customer service problems. Typically requires approximately one year of experience working in customer service solving customer problems.
  
• Experience developing written reports. Typically requires at least six (6) months of experience where you were required to research, compile and organize information into written reports for management decisions.
  
• Experience operating and maintaining commercial lighting, audio-visual, and sound equipment. Typically requires approximately six months of experience operating and maintaining commercial lighting, audio-visual, and sound equipment.
• Experience using tools, equipment, materials and common practices used in facility preparation including custodial work. Typically requires one year of facility preparation experience such as cleaning meeting rooms, floors, tables, etc.

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected] 
PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.