Administrative Assistant 2 - Veterans Services

Description

State of Idaho Opportunity

Idaho Division of Veteran Services - Caring for America's Heroes

The Idaho Division of Veterans Services (IDVS) is recruiting for a full-time Administrative Assistant 2 opening at the State Veterans Home in Boise.
This position will perform complex secretarial, office administration, and public relations assignments and perform related work.

Starting wage: $23.80 + depending on experience

Example of Duties

· Performs complex secretarial, office administration, and public relations assignments.

· Coordinates appointments and manages/updates calendar for supervisor

· Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents.

· Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.

· Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems.

· Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive, confidential, official and/or legal documents.

· Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records.

· Purchase and order supplies and other inventory needed.

· Organizes and maintains files, including creating and maintaining confidential department/employee/client files. 

· Preparing content for standard web pages, websites, and related directories.

· Screens calls, visitors, and e-mails. 

MINIMUM QUALIFICATIONS

Good knowledge of:

· Office support functions including word processing, filing, composing a variety of business documents and reception

· Researching, compiling, and summarizing data for reports

Experience:

· Interpreting, applying and explaining complex information such as regulations, policies or services

· Independently solving problems/performing liaison activities in a work setting 

· Coordinating activities requiring complex arrangements

 MINIMUM QUALIFICATION SPECIALTIES

Some knowledge of:

· Financial record keeping

· Supervisory practices

· Organization of electronic or print news media

· State and local government organization structure

Good knowledge of:

· Legal terminology

· Organizational awareness

· Teamwork Investigative procedures

Experience:

· Public relations

· Composing official correspondence

· Research papers and other complex documents

· Taking minutes

· Providing administrative support to an administrator director, or senior staff member

· Designing manual & automated record management systems

· Using Microsoft Excel for complex data analysis

· Using Power Point

· Using Publisher/Adobe Illustrator

· Using Microsoft Word, Outlook and Excel

· Using Microsoft Word at the advanced level

· Ability to: Type at the rate of 50 words per minute

· Operate Microsoft Word at the rate of 40 words per minute

DESIRABLE QUALIFICATIONS

· Excellent communication skills

· Ability to work under pressure and meet deadlines

· Ability to maintain strict confidentiality

WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:

· Excellent low-cost Health, Dental and Vision insurance 

· Participation in one of the nation's best state retirement systems PERSI Retirement

· Generous vacation and sick leave accrual beginning as soon as you start

· Paid parental leave

· Eleven paid holidays a year

· Multiple retirement plans, including an optional 401k & Deferred Compensation plans

· Group Life Insurance/Disability Insurance/Supplemental Life Insurance

· Employee Assistance Program

· Flexible Spending Accounts

· Wellness programs

· Robust ongoing training opportunities

· Benefits Summary (Download PDF reader) 

Questions? 

Contact Susanne Ohlsen at 208-780-1724 or [email protected]

Clearance:

The Idaho Division of Veterans Services requires applicants to pass a criminal history background investigation after a conditional offer of employment.

 EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]. Preference may be given to veterans who qualify under state and federal laws and regulations.

*Benefits may not be applicable for temporary or seasonal positions.