Financial Specialist, Senior

Description

State of Idaho

Division of Career Technical Education

Applications will be accepted through 4:59 PM MST on the posting end date. 

STATE OF IDAHO EMPLOYEES: If you are a current or temporary State of Idaho employee you MUST apply through Luma Opportunities. Applying through the State of Idaho’s external career website will cause duplicate profiles and will slow the processing of your application for a new position.

About the Agency: The Idaho Division of Career Technical Education (IDCTE) provides leadership, administration, and coordination for programs in secondary and post secondary career technical education (CTE) and adult education across the state of Idaho. With a customer-service focus, the Division leads Idaho’s efforts to prepare youth and adults for high-skill, in-demand careers.

Summary:

Under direct supervision of the Chief Administrative Officer, this position works collaboratively with three other accounting professionals to ensure that the Division is meeting all deadlines, providing accurate accounting data, and is following proper control procedures. This position relies heavily on an understanding of Idaho State government accounting including the use of systems provided through the State Controller’s Office. Incumbent must have a solid understanding of complex accounting procedures and the ability to make sound accounting decisions.

Job Responsibilities:

• Monitor all aspects of the agency’s general ledger including the monitoring of cash balances, releasing entries, processing accounting adjustments;·
• Process accounts payable, accounts receivable, procurement card, and travel plan/expense transactions;·
• Perform federal cash draws in accordance with statewide Cash Management Improvement Act (CMIA) agreement;
• Verify project year-end balances and transactions are coded appropriately to keep spending within the annual appropriation limits;
• Perform month-end and year-end closing procedures required by the State Controller’s Office and prepare agency closing packages;
• Maintain and update financial records and general ledgers, ensuring accuracy and compliance with accounting principles and agency policies.
• Prepare and analyze financial statements, including balance sheets, income statements, and cash flow statements.
• Monitor and reconcile fund balances, procurement card transactions, and other financial transactions in the statewide accounting application.
• Process accounts payable and accounts receivable transactions, including invoicing, collections, and vendor payments in the statewide accounting application.
• Review and code various financial transactions to assure alignment in spending will annual appropriation.
• Process cash draws, deposits, and transfers of state general funds, federal funds, and dedicated funds.
• Conduct regular audits to identify and resolve discrepancies or errors in financial data.
• Ensure compliance with agency, state, and federal financial policies and regulations.
• Prepare financial report and monitor monthly transactions, including budget monitoring reports for program staff and federal reporting.
• Provide support and budget entry functions for month-end, year-end, single audit, and closing package transactions.
• Provide support during financial audits, including preparing documentation and responding to auditor inquiries.
• Provide guidance and training for agency staff entering or reconciling purchase requisition and procurement card transactions.
• Answer or route questions from vendors, school districts, and postsecondary intuitions on the status of payments or distributions.
• Assist lead staff with financial transactions for the career technical student organizations manager by the Division.
• Work with staff in the State Treasurers Office and State Controller’s Office to troubleshoot issues and assure transactions are processed correctly.

Minimum Qualifications:

• Experience developing and preparing financial documents. This is typically gained by at least one year of experience as stated with financial documents such as financial statements, cost analysis, audit reports, and audit work papers.
• Extensive knowledge and experience with state government accounting and federal financial grants.
• Understanding of GAAP and GASB accounting standards.
• Experience analyzing financial activities and recommending management action.
• Experience developing, analyzing, and reporting financial data.
• Good knowledge of accounting principles and practices.
• Ability to research financial data to resolve problems.
• Advanced knowledge of Excel or equivalent.
• Possess strong written and verbal communication skills.
• Experience providing detailed accounting and budget reports. Ability to work independently, identify and meet deadlines, and efficiently prioritize requests.
• Ability to work collaboratively and review the work of other accounting professionals.

Preferred Qualifications:

• Bachelor's degree in accounting, equivalent credentials or a combination of related experience and education.
• Experience with federal grant fiscal management.
• Understanding of secondary and postsecondary educational systems in Idaho.
• Knowledge of or experience with career technical education systems.

Application Procedure: Prepare a cover letter, resume, and a list of references with at least two former or current supervisors and attach to your candidate profile.

Recruitment Contact: Questions about the position or the application process can be directed to Kayla Otto, Human Resource Business Partner I, 208-854-3064 or [email protected].

Special Notification: This position is exempt from the rules of classified service under the provisions of Section 67-5303, Idaho Code. This position is educational professional exempt from overtime. The successful applicant will be required to pass a background check.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. Additionally, Career Technical Education employees receive tuition reduction benefits under the State Board of Education. For additional information, please visithttps://dhr.idaho.gov/information-for-state-employees/.

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected]. (If you have a contact for applicant accommodations at your agency, please replace the contact information).

Preference may be given to veterans who qualify under state and federal laws and regulations.