TECHNICAL RECORDS SPECIALIST 2

Description

Looking for a solid work/life balance, steady paycheck, great benefits, and an opportunity to serve the great state of Idaho? The Department of Administration currently has an opening in the State Leasing Program as a Technical Records Specialist 2.

We serve Idaho by promoting responsible government through expert customer support.

Examples of Duties:

• Maintain lease list database and publish monthly. Send updates to agencies on a periodic basis as required by agency. Publish list of upcoming lease renewals monthly for PBFAC.
• Manage 5-Year Facility Needs Plan, track responses and prepare presentation.
• Prepare lease documents and customize each lease to fit transaction as negotiated.
• Submit real estate tax exemption requests to county assessor’s offices on an annual basis.
• Notify agencies of upcoming lease expirations, prepare lease renewals and sample letters
• exercising options to renew.
• Set up files and maintain correspondence. Track deadlines for responses from property owners and agencies.
• Prepare lease assignments, check references and transmit them over to the state controller's office. After approvals are received, prepare lease amendment to change building ownership.
• Maintain good knowledge of policies and procedures; explain complex policies, procedures, and lease language to agencies, Lessors, and other personnel.
• Prepare PowerPoints as needed for Leasing Manager presentations.
• Independently prioritize pending lease documents for Leasing Manager.
• Track all pending lease document files; files reviewed weekly, and agencies/Lessors contacted as needed to ensure timely completion of all documents.

Minimum Qualifications:

Experience:

• Monitoring record systems to identify and correct errors
• Interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs
• Analyzing information and researching a variety of sources to identify and resolve problems or issues
• Dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations
• Entering and retrieving data using a computerized record system
• Composing and proofreading business correspondence

Good Knowledge:

• Knowledge in an office environment including filing, MS suite and Adobe software knowledge, monitoring records to identify and correct errors, and entering and retrieving data from database.
• Knowledge in Commercial Real Estate Leasing, Property Management and Real Property Investments is preferred but not required.
• Knowledge in construction and/or building maintenance is preferred but not required.

This position will interact with a diverse customer base and must be able to interact in a non-partisan manner when working in political environments.

Thank you for your interest in employment with the Department of Administration!

If you have questions about this position please contact us at:

Email: [email protected]

Phone: 208.332.1819

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran's Preference:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.