Management Assistant - DVC

Description

COUNCIL ON DOMESTIC VIOLENCE AND VICTIM ASSISTANCE

Applications will be accepted through 4:59 PM MST on the posting end date.

The Idaho Council on Domestic Violence and Victim Assistance (ICDVVA) is looking for a Management Assistant to join our Boise team!

The Management Assistant will provide support to management, financial records, and program and special project administration.

ICDVVA Mission To ensure that all victims of domestic violence, sexual assault, child abuse, and other violent crimes in Idaho have access to quality trauma-informed and victim-centered services.

ICDVVA Vision Victim Services should be accessible and sustainable throughout the State while promoting advocating for and encouraging resiliency and empowerment of victims.

This position may be eligible for telework after successful completion of probation and necessary training.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION 

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit. 

OTHER EXCELLENT BENEFITS

• 11 paid holidays
• Generous vacation and sick leave accrual beginning as soon as you start 
• Paid parental leave
• Medical, dental, vision insurance - incredible rates!(full-time/30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Wellness programs
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) 
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

• Respond to public or inter-agency inquiries and resolve problems/issues.
• Coordinate travel and meeting logistics, expenses, and reporting for staff, Council/Committee members.
• Coordinate Council and Committee meeting preparation including logistics, agendas, minutes, supporting documents, and public notifications in accordance with Idaho open meeting law as well as honorariums and travel vouchers.
• Contribute content, review, edit, and format complex agency documents such as the ICDVVA Strategic Plan, annual Grant RFP and Application, and Grant Administration Manual

• Reconcile and process monthly operational expenses for ICDVVA.
• Collect quarterly data from subrecipient agencies and enter information into federal grant systems 

• Administer Offender Intervention Program (OIP), including program and staff application review, monitoring oversight, and OIP Committee administration.
• Research, analyze, and summarize policies and best practices related to victim services and offender intervention.
• Manage agency public communication efforts including the monthly newsletter, website, and social media accounts.
• Assist with the planning and execution of the ICDVVA annual Safety and Resilience Conference and annual Regional Roundtables.

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Experience interpreting and applying regulations or policies and procedures. Typically gained by at least one year of experience reviewing for compliance with laws, regulations, or policies and procedures and explaining discrepancies or explaining to others how laws, regulations, or policies apply to specific situations as a regular part of the job.
• Experience planning, organizing, implementing, and evaluating special projects.Typically gained by experience planning, organizing, implementing and evaluating at least two special projects (special projects exist for a short duration, are outside of normal responsibilities and require significant effort and prioritizing of tasks in order to be completed within the defined time frame.) 
• Experience independently researching, compiling, developing, and summarizing material for reports on a frequent or recurring basis.Typically gained by at least one year of experience in a work, college, or volunteer setting clearly showing how each of the four components listed was required.
• Experience analyzing information, identifying problems, defining alternatives, and developing recommendations for management/administrators.Typically gained by at least one year of work experience that should have included dealing with staff, overtime, budget, and/or contract problems.

Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.

• Experience communicating and interacting with the public, public officials, and boards. Typically gained via 1+ years of previous experience.
• Proficiency in several computer applications including Microsoft Outlook, Word, Excel, PowerPoint, Publisher, and Adobe (WordPress is not required, but is a plus). Typically gained via real-world experience within each application to produce complex documents and presentations.

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected] 

PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.