Buyer/Purchasing Officer, Division of Purchasing

Description

State of Idaho - Department of Administration Opportunity

Are you ready to put your experience in procurement and/or contract administration to good use by serving the great State of Idaho? The Department of Administration, in beautiful downtown Boise, may be just what you are looking for! Imagine having the privilege to play a key roll in delivering vital goods and services across the state; from vehicles for law enforcement and snowplows for Idaho roads to the incredible exhibits at the Idaho State Museum, and everything in between. 

This position is classified as a Purchasing Officer, but can be filled with a Buyer (Purchasing Officer underfill) as well. The Buyer position is a great opportunity to develop your skills to be successful at the Purchasing Officer level. 

The selected candidate(s) will join a team of passionate and skilled professionals that serve as the central purchasing authority for state agencies. In addition to challenging and rewarding work, Division of Purchasing (DOP) emphasizes professional development and strongly encourages team members to participate in the National Association of State Procurement Officials (NASPO) and the local chapter of the National Institute for Public Procurement (NIGP) in Idaho, the Idaho Public Purchasing Association (IPPA). 

We serve Idaho by promoting responsible government through expert customer support. 

Responsibilities:

• • Advises departments of legal requirements for purchasing 
  • Consults with department purchasing and legal counsel on determination of contract terms and conditions and ensures language is specific
  • Reviews adequacy of bid rejection rationale
  • Confirms selection of the appropriate supplier, in compliance with the State Procurement Act
  • Consults with the Administrator and legal counsel on vendor appeals
  • Prepares complex multi-department contracts
  • Prepares specifications and Scopes of Work
  • Prepares and issues formal bidding documents
  • Reviews departments bid/award recommendations 
  • Interprets State Purchasing Code for department personnel 
  • Corresponds with vendors and department personnel regarding purchasing problems
  • Other duties as assigned

* Minimum Qualifications: 

Buyer:

Good knowledge of:

• Purchasing methods and procedures; contract preparation and development
• Life-cycle costing principles, value analysis, and weighted-value methodology as used in evaluating bids for a wide range of commodities and services

Experience: 

• Preparing and evaluating specifications for products, equipment, and services
• Interpreting and applying governmental codes or other controlling policies, rules or regulations
• Applying value-analysis criteria to products, equipment, and services
• Operating a personal computer using word processing and spreadsheet software applications

Purchasing Officer:

Considerable knowledge of: 

• Governmental purchasing procedures and methods

Experience: 

• Interpreting and applying laws, rules, and regulations 
• Preparing contracts and bond requirements for products, services, or equipment 
• Monitoring contract activity for compliance with terms and conditions 
• Preparing and evaluating written specifications that include value analysis, life-cycle, and weighted value 

Please note: The successful candidate will be required to pass a fingerprint-based background check. 

This position will also interact with a diverse customer base and must be able to interact in a non-partisan manner when working in political environments. 

Thank you for your interest in employment with the Department of Administration! 

If you have questions about this position please contact us at: 

Email: [email protected] 

Phone: 208.332.1819 

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.