FINANCIAL TECHNICIAN SENIOR

Description

Idaho Department of Lands

The Idaho Department of Lands (IDL) is seeking a full-time Financial Technician Sr. This position will be located at our CDA Staff Office in Coeur d’Alene, ID.

Applications will be accepted through 4:59 PM MST on the posting end date.

Description

To perform a variety of financial duties including developing and maintaining timber sale records, documents, reports and financial data; review financial documents and records for IDL’s timber programs; perform timber accounting, bookkeeping or audit functions in compliance with laws, rules, and IDL policies; and perform related work.

Responsibilities:

· Maintain timber financial records in the 3Log timber accounting software.

· Invoice and receipt timber sale statements monthly.

· Produce reports on timber financial records monthly or as requested by Bureau personnel.

· Invoice all other timber revenue into the 3Log financial system including direct sales, firewood permits, rights-of-way (ROW) permits, personal use permits, etc.

· Keep various databases and spreadsheets up to date to produce monthly, quarterly, and annual reports.

· Coordinate with IDL’s fiscal department to ensure the 3Log timber accounting software aligns with the Statewide Accounting system, LUMA.

· Research missing invoices to ensure all timber transactions are processed through 3Log.

· Produce timber sale auction results and maintain email distribution lists for various reports.

· Work with timber sale purchasers to ensure proper bonding is in place including: surety bonds, cash bonds, CDs, letters of credit, etc.

Minimum Qualifications

Some knowledge of:

• Accounting principles and practices

Good knowledge of:

• Financial record keeping methods

 Experience:

• Bookkeeping
• Using advanced Microsoft Excel functions
• Researching and compiling financial info and preparing summaries and reports
• Using personal computers to retrieve, edit, and analyze financial data

MQ Specialties

· Experience using Microsoft (MS) Word

· Experience using MS Access software

· Experience using LUMA (as it relates to receivables)

· Experience using the State of Idaho Statewide Accounting System.

· Experience billing and invoicing multiple customers on a monthly and as needed basis

· Knowledge of database management including related tables and records

Desired Qualifications

· Knowledge of timber settlement generating monthly statements for stumpage, stumpage interest, fire suppression, and penalty charges.

· Experience invoicing and receipting charges for various customers.

· Experience maintaining databases to ensure accurate billing.

· Knowledge of accounting software including debit and credit accounts and tracking revenue to proper accounts.

· Experience maintaining email distribution lists and maintaining prompt communication with internal and external customers.

· Knowledge of bonding used for proper collateral for contracts.

· Experience reviewing and writing contract terms.

Distinguishing Characteristics

This is the third of four levels of Financial Technician job classifications.

This position performs higher level financial functions for the various timber programs for the State of Idaho. Incumbents at this level have broad knowledge of the timber sale programs and financial requirements to oversee the preparation, reconciliation, and balancing of timber financial transactions and documents.

This position performs timber finance work responsibilities, provides consultation, training/mentoring operational staff, and ensures proper documentation is received for timber sale contracts.

Nature and Scope

At this level, incumbents are highly skilled in the duties accomplished at the Technician level and as a result of their depth of knowledge and expertise are assigned more challenging duties in support of complex programs that require more follow-up, complex coding, interaction with other programs, and as a result, have considerable impact attached to their output.

They may serve as a lead worker and/or trainer and are relied upon for impactful recommendations due to their deep knowledge and understanding of the timber sale programs.

Incumbents function independently and exercise considerable discretion when dealing with operational staff, business representatives, and/or the general public to identify and resolve non-routine issues involving laws and regulations; may conduct meetings and interviews, and may testify in legal proceedings. They may have approval authority over work generated by Financial Technicians, Financial Support Technicians, and others.

Incumbents require strong skills in using computer systems to develop and maintain records, documents, reports, and financial data.

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

About the Idaho Department of Lands:

Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Plan here.

Under the direction of the Idaho State Board of Land Commissioners, IDL manages more than 2.5 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on navigable waterways, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression. We also aid landowners in managing their forest lands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.