Recruiting & Admissions Specialist - IDYCA

Description

STATE OF IDAHO
MILITARY DIVISION
Human Resource Office (HRO) State Personnel Branch
4794 General Manning Avenue, Building 442
Boise, Idaho 83705-8112
Telephone: (208) 801-4276

STATE VACANCY ANNOUNCEMENT

Registers established from this announcement may remain valid up to one year to fill vacancies within the same classification.

ANNOUNCEMENT NUMBER: 24-81-N

AREA OF CONSIDERATION: Open to all applicants

POSITION TITLE: Recruiting and Admissions Specialist - IDYCA

PAY GRADE: NGA-8

CLASS CODE: 22722

SALARY RANGE: $26.41 to $34.34 hourly ($54,940 to $71,427 annually) - Starting Pay is typically at Step 1, $26.41/hour

FLSA CODE: Covered

DUTY LOCATION: Military Division, Idaho Youth ChalleNGe Academy, Pierce, ID - not remote

TYPE OF POSITION: Civilian Nonclassified; Limited Service Appointment(This position is funded by a Federal/State Cooperative Agreement and private non-profit foundation funding.)

COMPATIBLE MILITARY FIELD: Not Applicable

The HRO State Personnel Branch will not forward non-qualifying or incomplete application packets for consideration – ensure to attach all required information as specified below. PLEASE READ THE ENTIRE ANNOUNCEMENT BEFORE APPLYING.

Applications will be accepted through 4:59 PM MST on the posting end date. 

State of Idaho Employees: When searching for a new career within the state, browse and apply through Luma Opportunities. Applying through the State External Career website will cause duplicate profiles and will slow the processing of your application for a new job. Internal candidates should always use Luma Opportunities.

YOUR APPLICATION PACKET MUST INCLUDE:

• Military Division Mandatory Questions – Attachment of your individual responses to mandatory questions for all applicants
• Qualifications - Attachment of your individual responses to each of the Mandatory Requirements and each Knowledge, Skills and Abilities (KSAs) specified in this announcement under QUALIFICATION REQUIREMENTS. Attach document/pdf to your application with all your responses. This is required to assess you meet all requirements for consideration. If not provided, your application will be considered INCOMPLETE.
• Documentation identified as a Mandatory Requirement – When required, attach copies of educational diplomas, transcripts, or training certificates; or professional licenses, certifications or registrations.
• Optional: Attach a resume and/or other supplemental documentation to support your qualifications.

MILITARY DIVISION MANDATORY QUESTIONS:

• (1) Except for minor traffic offenses, have you ever entered a plea of guilty, no contest, or had a withheld judgment to a felony offense?
  If YES please explain on a separate paper and attach it to your application.
  
  
• (2) Do you certify that I am a U.S. citizen, permanent resident or a Foreign National with authorization to work in the United States

QUALIFICATION REQUIREMENTS: Applicants must attach to their application individual responses addressing each requirement separately.

Mandatory Requirements (conditions of employment) Provide the requested information, address your willingness and ability to meet the applicable condition and/or how you meet the requirement.

(1) Must have and maintain a valid and unrestricted state issued driver’s license (from any state). Provide your driver’s license number, issuing state, license expiration date, and the full name specified on the license. (Do not provide a copy of your driver’s license.) 

(2) Must submit to and pass an OPM Federal Childcare National Agency Check with Inquiries (CNACI) investigation, including a complete ten (10) finger fingerprint card or scan, upon offer of employment. Must agree to submit to periodic rechecks in accordance with applicable laws, regulations, and policies. (At a minimum, a favorable suitability determination by the State Security Manager is required prior to appointment into this position.) 

(3) Must submit to and pass a drug test upon offer of employment, and agree to submit to periodic and random drug testing at the discretion of the Program/Academy Director. 

(4) Must have any combination of the following experience equating to 24-months (Describe qualifying work experience(s) including type(s) and duration). 

• 2-years (24 months) of experience as a “youth-worker,” where primary duties involved aiding or enhancing the personal and social development of teenagers; OR 
• 2-years (24 months) of experience in public relations, advertising, information management, military recruiting, or a related field. 

(5) Must commit to exceptional work attendance; dependability and flexibility are requirements of this position. 

(6) Applicant must provide a resume that includes complete mailing addresses and telephone numbers for Employment History and Higher Education (cover the past 10 years for employment, and all post-secondary education) and References (at least three people who know you fairly well). Attach your resume to your application for employment. The resume is needed for the required background screening should the applicant be chosen to fill the vacancy. 

Knowledge, Skills and Abilities (KSAs) 
Applicants must have 24-months of specialized experience performing related to the duties as specified below. In your detailed, individualized responses describe your civilian and military education, training, and work experience as it relates to each KSA that demonstrated your related experience. KSA responses assist in verifying your qualifications and determining the best-qualified applicants.

Provide your individual responses in an attachment to your application addressing each requirement (1-8) separately.

(1) Demonstrated ability to independently and professionally compose business letters, marketing materials and other correspondence. 

(2) Demonstrated ability to use spreadsheet software such as Microsoft Excel to develop complex spreadsheets; ability to use presentation software such as Microsoft PowerPoint to create, format, edit, and run slide shows; and ability to use database software such as Microsoft Access to create template-based databases and design simple tables, queries, data entry forms, and/or reports. 

(3) Effective oral and written communication skills; must be comfortable in public speaking situations. 

(4) Knowledge of the problems and behavior patterns of “At Risk” youth. 

(5) Ability to conduct interviews, obtain information, make observations and draw reasonable conclusions. 

(6) Ability to maintain records and confidentiality, and prepare reports and correspondence related to the work. 

(7) Demonstrated personal initiative and commitment in areas that benefit youth or related organizations. 

(8) Ability to initiate contact with a variety of youth related community organizations, agencies or institutions; establish professional relationships; and maintain such relationships over extended periods of time. 

SUMMARY OF DUTIES: Refer to the position description below.

CONDITIONS OF EMPLOYMENT:
a. Each person hired will be required to provide verification of eligibility to work in the United States and may be subject to a criminal background check.
b. Refer to the position description for the Mandatory Requirements for this position.
c. The State of Idaho, Military Division is an Equal Opportunity employer. Selection for this position will be made without regard to race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), genetic information, political affiliation, marital status, and disability or age (which does not interfere with job accomplishment or job eligibility based upon the position description Mandatory Requirements). Appropriate consideration shall be given to veterans in accordance with applicable state and federal laws and regulations.

PERSONNEL MANAGER CERTIFICATION: The title, series, grade, duties and responsibilities are complete and accurate as written and a current or projected vacancy exists as advertised.

                                                                                      Paula R. Edmiston
                                                                                      Human Resource Manager
                                                                                      Military Division – State Personnel Branch

If you are unable to apply online, please contact Monica by phone 208-801-4276 or email [email protected] to discuss alternative options.

Thank you for your interest in employment with the Idaho Military Division.

By submitting your application, you are certifying all answers and statements are true and complete to the best of your knowledge. You understand that should an investigation disclose untruthful or misleading answers, your application may be rejected, name removed from consideration, or employment with the State terminated.

JOB TITLE: RECRUITING AND ADMISSIONS SPECIALIST - IDYCA

SALARY GRADE: NGA-8

INTRODUCTION: This position is assigned to the Idaho Youth ChalleNGe Academy (IDYCA), functioning within the State of Idaho – Military Division. The Academy campus is located in Pierce, Idaho. The purpose of IDYCA is to intervene in and reclaim the lives of disengaged youth through education and mentoring, empowering youth to improve their academic level and employment potential and become responsible and productive citizens of Idaho and the United States. The Academy is an intensive residential academic intervention for “At Risk” 16-18 year old Idaho youth, directed and sponsored by the State of Idaho – Military Division/Idaho National Guard. It provides a unique educational opportunity within an intensive military structure and overview. Student Cadets participate in daily activities such as academic instruction, service to community, drill and ceremony, housekeeping, personal hygiene and physical fitness. Youth applicants are invited to a 2-week acclimation period to determine their desire and commitment to participate. The Acclimation Phase is followed by a two phase enterprise consisting of: 1) a 20-week Residential Phase, and; 2) a 12-month Post-Residential Phase consisting of life planning, community re-integration, and mentoring. The Academy focuses on eight core components that define all dimensions of a person’s success relative to personal achievement and social contributions. The components are: Leadership/Followership, Service to Community, Job Skills, Academic Excellence, Responsible Citizenship, Life-Coping Skills, Health and Hygiene, and Physical Fitness. The Academy is staffed by uniformed Cadre, Professional Instructors, Counselors, Advocates (Case Managers), and other support staff members. 

You can learn more about the Youth ChalleNGe Program at the national website https://ngchallenge.org/. To learn more about the Idaho Youth ChalleNGe Academy visit http://www.idyouthchallenge.com/. 

DUTIES AND RESPONSIBILITIES:

1. The primary purpose of this position is to support implementing the marketing/outreach/admissions plan of the Idaho Youth ChalleNGe Academy (IDYCA). Responsible for the processing and data entry of the youth applications from prospect identification through acceptance decision and case file completion. Communicates and encourages application completion by youth and parent/guardians. Aids in the communication and marketing to influencing stakeholders. Responsibilities include, but are not limited to, the following: 

2. Manages the youth application process. Identifies eligible and motivated or willing applicant leads and distributes application packets via paper or electronically. Assists candidates in completing the application and admissions process. Processes all youth applications; creates, maintains, and properly stores or transfers admissions packets for all applicants; enters all data in approved data system. Builds applicant case files in accordance with IDYCA standards. Records and transfers Mentor Applications to the Post-Residential Coordinator for processing. Promotes “Regional Orientation and Application Workshop ” sessions in Pierce, Post Falls, Caldwell, Twin Falls, Pocatello and other locations in support of applicant numbers and class goals . Assists in the selection of qualified, retainable candidates who have the best chance of success in meeting their individual and program goals for each class. Receives and responds to telephone calls. Uses teleconferencing, mail, fax, and scan technology regularly to conduct tasks and report progress to IDYCA. Provides regular input in development and modification of marketing/outreach/admissions plans and goals. 

3. Assists the Admissions Coordinator in communicating and marketing to external stakeholders. Develops and maintains relationships with educational institutions, and public and private agencies for purposes of identifying and recruiting potential youth and Mentor candidates and developing placement partners for Academy alumni. Maintains an up-to-date database of all relationships and contacts and generates mailing lists and mailing labels for marketing and communication purposes. Initiates communication via email, telephone, and with press releases to conduct outreach and admissions business. In partnership with the Programs Coordinator and the Admissions Coordinator, delivers and protects a consistent and accurate marketing message about the IDYCA. Promotes public awareness of IDYCA by scheduling, coordinating, and conducting informational program presentations to public and private entities in the state, and potentially in adjoining states without Youth ChalleNGe programs. Presents to large and small groups using modern multimedia techniques and tools. Maintains and communicates a detailed schedule with direct supervisor and plans outreach coverage in conjunction with school district schedules, IDYCA schedules, and the schedules of other individuals or organizations. Creates and develops various marketing media such as brochures, flyers, posters and etcetera. 

4. Coordinates Academy efforts to plan and execute the IDYCA Career Day while expanding network of vocational, academic, and commercial stakeholders in order to accomplish Cadet mock interview requirements and expand Cadet occupational view. 

5. Promotes a respectful workplace that complies with policies of the Adjutant General. Observes and ensures compliance with all Whistleblower Protection Program, Equal Employment Opportunity (EEO), security, environmental, and workplace safety practices, policies and regulations at all times. Maintains a safe and drug/alcohol/weapons free workplace during all IDYCA activities. Assures workplace and facility security. Makes a determined effort to coordinate and communicate with other staff members to ensure an efficient and respectful work place. Acts as role model and upholds superior personal integrity. 

6. Supports the Programs, Operations and Academic Departments to achieve the IDYCA mission: “To intervene in and reclaim the lives of sixteen to eighteen year-old high school dropouts, producing program graduates with the values, life skills, education, and self-discipline necessary to succeed as productive citizens of Idaho”. 

7. Performs other related duties and projects as necessary or assigned. 

SUPERVISORY CONTROLS: Work is performed under the direct supervision of the Admissions Coordinator within the Programs Department. The supervisor assigns broadly defined goals, missions, and functions. The incumbent is responsible for execution of directions by independently defining and formulating overall strategies, initiatives, goals, and milestones that directly accomplish the IDYCA admissions effort. The incumbent must display tact, good judgment, creativity, and analytical ability to independently work through complex problems or dynamic situations and produce products and solutions.

PERSONAL WORK CONTACTS: Incumbent interacts on a regular basis with members of the Director’s and Deputy Director's Staff, Academic Staff, Programs Staff, Student Cadets, and stakeholders of the IDYCA including special guests, parents, other family members, community partners, city, county and state officials, representatives of professional organizations, the news media, and public action groups. Occasional contacts include the Adjutant General (TAG) and all levels of military and civilian personnel of the Idaho Military Division; federal elected and appointed officials; Tribal Leaders; city, county, state and federal employees from various agencies; private volunteer organizations (Red Cross, Salvation Army); non-governmental organizations; private industry; and U.S. citizens and foreign nationals who have an interest in the programs and services of this organization. The purpose and extent of each contact is different; the role and authority of each party is identified and developed during the course of the contact.

GUIDELINES: Guiding directives include the National Guard Youth ChalleNGe Program Recruiting, Placement and Mentoring Operations Manual, the Idaho Youth ChalleNGe Academy (IDYCA) Tactical Recruitment Plan, the IDYCA Marketing Plan, the IDYCA Programs Handbook, the IDYCA Admissions and Case Management Desk Manual, Employee Handbook and Student Cadet Handbook. Additional guidelines are contained in the NGB Master Cooperative Agreement and policies, the requirements of the eight core components; federal program data reporting requirements; Idaho Military Division (IMD) State Employee Personnel Regulations, policy, and procedure; State laws, local codes, and ordinances. Guidelines will be used to ensure compliance with personnel rules, regulations, and program policies; federal mandates, standards, service levels and funding requirements; laws, codes and ordinances guiding health, welfare, contract administration; legal contracts; and to ensure appropriate treatment and training of the teenage Cadets assigned to the Academy.

WORK ENVIRONMENT / PHYSICAL EFFORT: Some work is performed indoors in a climate controlled office or school environment. Some work is performed outdoors. Extensive travel requirements demand that incumbent be able to establish mobile office practices using a mobile phone, laptop or tablet computer, organizing outreach and marketing materials, and by maintaining a highly organized and secure method for receiving, transporting, and accounting for youth and Mentor applicant sensitive information. Incumbent must be able to proficiently use a computer and office technology software including e-mail, word processing, spreadsheets, databases, and specialized data management programs. Sitting, walking, and standing are required. Work requires periodic lifting up to 50 pounds.

WORKING CONDITIONS: Working conditions may include extended work hours, and periodic evenings and weekends if mission essential. Regular travel, both in-state and out-of-state, via all modes of transportation, is required. Overnight travel for moderate periods of time (up to four nights at a time) is required. Travel (whether on day trips or overnight trips) comprises up to 25% of overall work time. Incumbent is occasionally in the vicinity of temperamental "At Risk" youth who may act out aggressively; has contact with teenagers and parents to include periodic interaction with disgruntled and/or emotional individuals and confrontational situations. Incumbent must commit to exceptional work attendance; dependability and reliability are required of this position. Incumbent may transport staff and participating Cadets in state vehicles. Incumbent must submit to and pass pre-employment and periodic drug tests, and must complete and pass pre-employment and periodic background checks. Incumbent must complete annual first aid and CPR training/re-certification, and is required to attend formal Youth ChalleNGe staff training courses as specified in program policy. Smoking and tobacco use is not permitted anywhere within the confines of the IDYCP campus or within view of the Cadets.

FLSA Overtime Code: C (Covered; Time and one-half)
EEOC: B02 (Professional) 
WCC: 9015 
FEBRUARY 2020

• State Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

*Benefits may not be applicable for temporary or seasonal positions.