Administrative Assistant 2

Description

Fiscal Administrative Assistant 2

Applications will be accepted through 4:59 PM MST on the posting end date. 

The Public Employee Retirement System of Idaho (PERSI), recognized nationally as one of the leading pension systems in the country, has an opening for an Administrative Assistant 2. Reporting to the Financial Executive Officer, this position will provide administrative support to PERSI's Fiscal department.

At PERSI, our vision is to be a trusted expert in helping Idaho’s public employees build and receive a secure and meaningful retirement. 

A hybrid schedule (combination of in office and telecommute) may be available after the completion of the probationary period. 

This position is eligible for the PERSI benefits package, including: 

• Excellent low-cost medical, dental, and vision insurance 
• Generous vacation and sick leave accrual beginning as soon as you start 
• Eligibility for the Public Service Loan Forgiveness Program (PSLF) 
• Paid parental leave 
• Eleven paid holidays per year 
• PERSI retirement, one of the nation's best state retirement systems 
• Multiple savings plans 
• Life insurance 
• A healthy work/life balance 
• Wellness programs; ongoing training opportunities; and more

Responsibilities include:

• Perform a variety of responsible, complex, and confidential administrative financial duties. 
• Research, gather, and compile relevant information for reports, summaries, or replies to inquiries. 
• Handle highly confidential and legal information. 
• Schedule and attend meetings as necessary; take and disseminate minutes and information as needed. 
• Work closely with Fiscal staff on various special projects. 
• Perform general clerical duties to include, but not limited to scanning, faxing, filing, emailing and data entry. 
• Complete various forms for the Fiscal department as required. 
• Able to field requests from both internal and external contacts, making a point to be available and approachable. 
• Prioritize and manage multiple projects simultaneously, proactively identifying gaps and taking ownership of projects. 
• Assist in the ordering, receiving, stocking and distribution of office supplies. 
• Provide excellent customer service. 
• Performs other duties as required and/or assigned.

MINIMUM QUALIFICATIONS 

You must possess all the minimum qualifications and the specialty qualifications below. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. 

Good knowledge of: 

• Office support functions which include word processing, filing, composing a variety of business documents, and reception. Typically gained by one (1) or more years of full-time work experience performing a variety of office support functions as described; OR an Associate’s degree in Administrative Services or related field; OR successful completion of at least six (6) credits in college-level coursework that included word processing, filing, and composing documents AND at least six (6) months of full-time work experience that included responsibilities related to office support functions. 
• Researching, compiling, and summarizing data for reports. Typically gained by one (1) or more years of full-time work experience gathering information from a variety of sources to collect, and compile requested information in a report, which required good knowledge of services, operations, or programs; OR successful completion of at least six (6) credits in college-level coursework that included gathering information from a variety of sources to collect, and compile requested information in a report AND at least six (6) months of full-time work experience that included responsibilities related to office support functions.

Experience:

• Interpreting, applying, and explaining complex information such as regulations, policies, and services. Typically gained by one (1) or more years of full-time work experience where regularly you were required to interpret, apply, and explain complex information, such as regulations, policies, and services, and how they apply to a specific situation. 
• Independently solving problems and performing liaison activities in a work setting. Typically gained by one (1) or more years of full-time work experience requiring problem solving skills and working as a liaison with the public, other agencies, and groups performing tasks to problem-solve, resolve conflicts, and/or high-level customer service.
• Coordinating activities requiring complex arrangements. Typically gained by six (6) or more months of professional level experience where the responsibilities for coordinating, managing, and arranging complex events that included such activities as travel, registration, accommodations, negotiations, coordinating volunteers, audiovisual support, planning meals/catering, obtaining venue space, designing presentations and/or materials, etc.

Candidates who reach the final hiring stage will be required to participate in a criminal background check. Having a criminal record will not automatically eliminate applicants from consideration, but may be considered as part of the hiring process. 

If you have any questions, please email [email protected]

Benefits:

The State of Idaho offers a robust total compensation package, including medical, vision, and dental insurance; PERSI retirement benefits; paid sick, vacation, and parental leave; and 11 paid holidays per year. For additional information related to benefits and/or State programs, please visit https://dhr.idaho.gov/StateEmployees/Benefits.html.*

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.