Administrative Assistant 1

Description

DEDICATED TO STRENGTHENING THE HEALTH, SAFETY, AND INDEPENDENCE OF IDAHOANS

Applications will be accepted through 4:59 PM MST on the posting end date. 

The Idaho Department of Health and Welfare is currently seeking a full-time Administrative Assistant 1 to provide support for the Cancer Prevention Section. This position will work specifically with the Comprehensive Cancer Control Program, the Women's Health Check Program and Project Filter (Idaho's tobacco prevention program).

This position resides in the Bureau of Community Health, Division of Public Health in Boise, ID, and is eligible for telecommuting, however this position does require working at least two regularly scheduled days per week in the office and rotating Fridays every other week. This position is based out of the Central Office in downtown Boise, Idaho.

This position requires performing a wide variety of administrative support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports, and providing a liaison between other organizational units and external customers; and perform related work.

BENEFITS:

BEST RETIREMENT AVAILABLE IN THE NATION 

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit. 

OTHER EXCELLENT BENEFITS

• 11 paid holidays
• Generous vacation and sick leave accrual beginning as soon as you start 
• Paid parental leave
• Medical, dental, vision insurance - incredible rates!(full-time/30+ hours per week)
• PERSI Choice 401(k)
• Deferred compensation plan
• Life insurance
• Short and long-term disability insurance
• Student Loan Forgiveness
• Wellness programs
• Employee Assistance Program (EAP)
• Flexible Spending Accounts (FSA) 
• Wide variety of training opportunities
• Some positions offer flexible hours and/or telecommuting

EXAMPLE OF DUTIES:

• Utilize word processing equipment and/or computers to create, process, and maintain a variety of documents and administrative records containing technical information and difficult formats. Incumbents schedule and coordinate arrangements for meetings and conferences.
• Act as a liaison between their organizational unit and external customers.
• Be knowledgeable of multiple procedures and program requirements to respond to inquiries, explain department services, policies, procedures, and rationale for decisions to customers.
• Operate independently and apply detailed organizational or program knowledge.
• Responsible for financial record keeping including monitoring budgets and preparing financial transactions.
• Perform expenditure reconciliation with monthly budget reports and grants.  
  

MINIMUM QUALIFICATIONS:

You must possess all the minimum qualifications below to pass the exam for this position. Please make sure your resume or work history supports your meeting the minimum qualifications for this position. Failure to do this may disqualify you from being considered for this position. It is highly recommended to attach a one-page cover letter to your application to demonstrate how you meet the requirements below.

• Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception. 
• Gathering and compiling data.
• Balancing and coordinating a workload for multiple projects.

To meet these minimum qualifications, you must have the following:

1. One year of work experience performing a wide variety of office support functions as the predominant responsibility of the job; OR successful completion of the core requirements for an Associate (A.A.) degree in an office administration course of study or equivalent. 
2. At least 6 months of work experience with responsibility for answering business phones, greeting visitors, AND screening callers for further access to staff.
3. At least 1 year of work experience gathering information from a variety of sources to collect and compile requested information and requires a good knowledge of services, operations, or programs.
4. At least 1 year of office work experience which require balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors.
5. At least 1 year of office experience using word processing software to format a variety of business documents; OR recent word processing training coupled with at least 6 months’ experience performing word processing in a business office setting.
6. At least 1 year of office experience which required composing and editing a variety of business documents on a regular basis; OR successfully completed at least 1 college-level English composition or business English class AND have 6 months of experience composing business documents.

Below is preferred experience. It is not required for the position but applicants with this experience may receive consideration over other applicants.

1. Demonstrated computer technology software experience. Typically gained by working with a variety of computer software, such as Excel, SharePoint, Microsoft Office, etc. Please make sure your resume reflects this experience.
2. Demonstrated experience working with general accounting and budgeting procedures. Typically gained by 1 year working in an office setting in a position providing fiscal support. Please make sure your resume reflects this experience.
3. Demonstrated knowledge of bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes. Typically gained by 1 year working in an office setting in a position providing fiscal support.
4.  Demonstrated knowledge of invoice processing. Typically gained by 1 year working in an office setting in a position providing fiscal support.  
   

Learn About a Career with DHW

***PLEASE NOTE: application assistance is not available after the business hours listed below, on the weekends, or on holidays and you must apply before 4:59 pm on the closing date. When applying, use CHROME as your browser to avoid complications.

If you have questions, please contact us at:

Email is the quickest way to get an answer to your questions.

(answered Monday through Friday during business hours MST)

EMAIL: [email protected] 

PHONE: (208) 334-0681

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.