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ADMINISTRATIVE ASSISTANT 1

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Posting Begin Date: 2024/05/29
Posting End Date: 2024/06/19
Work Type: Full Time
Location: Sandpoint, ID, United States
Minimum Salary: 17.56
Maximum Salary: 17.56
Pay Rate Type: Hourly

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Description


Description

 

The Idaho Department of Lands has one (1) opening for an Administrative Assistant 1 position. This position is a benefitted position located in our Pend Oreille Supervisory Area Office in Sandpoint, Idaho.

 

The pay grade for this position is Pay Grade H, additional information can be foundState Employee Compensation | Division of Human Resources (idaho.gov)

 

Minimum salary $17.56 an hour, rate of pay will depend on qualifications and experience

Description

To perform a wide variety of secretarial support functions; apply detailed program knowledge in developing and/or maintaining program records systems and/or in collecting information, preparing reports and providing liaison between management, other organizational units, and external customers; perform related work.

Minimum Qualifications

Good knowledge of:

  • Office support functions including word processing, filing, composing a variety of business documents and reception;
  • gathering and compiling data;
  • balancing and coordinating a workload for multiple projects.
Preferred Qualifications


Some Knowledge of:

  • The organization, structure and ethics of the electronic or print news media
  • Marketing sales strategies/fundraising/volunteer recruitment
  • Idaho's educational system
  • Supervisory practices
  • Bookkeeping
  • Navision financial software
  • State and local government organization structure, functions, and decision-making processes
Good knowledge of:
  • Legal terminology, procedures, and legal ethics
  • Medical terminology and medical documents
Experience:
  • Taking minutes
  • Using spreadsheet software
  • Intermediate word processing skills
  • Transcribing
  • Using data base software
  • Using desktop publishing and related software
  • Collecting and organizing data and managing a data base
  • Selling products or services
  • International trade
  • Microsoft Office
  • Interpreting, applying, and explaining complex information
  • Performing lease/contract account management activities
  • Using HTML & Web Editing Tools/Converting Images and Text
Ability to:
  • Keyboard/type at the rate of 50/60 words per minute
  • Speak, write, read fluently in English

Supplemental Information


Overtime/Vacation Accrual/FLSA:
The Fair Labor Standards Act (FLSA) code for this position is Covered (C) Based on the FLSA code for this position, compensatory time will accrue at a rate of 1.5 hours for each 1 hour of overtime worked. Compensatory time off may be provided in lieu of overtime cash compensation. Vacation accrual is based on the FLSA code and accrual rates can be found at: 
https://dhr.idaho.gov/wp-content/uploads/Section2Vacation-1.pdf (Download PDF reader)(Exception: Employees engaged in Fire Suppression activities for which overtime hours are earned will be paid at the rate of 1.5 times the hourly rate for each one hour of overtime worked. Payment will be made on the regular pay date corresponding to the pay period in which the overtime work occurred.)

About IDL
Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources.

The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Plan 
here (Download PDF reader). (Download PDF reader)

Under the direction of the 
Idaho State Board of Land Commissioners, IDL manages more than 2.4 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner.

Managing 
endowment trust lands is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on public trust lands, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We also work to reclaim abandoned mines in Idaho. One of our most important resource protection responsibilities is fire prevention and suppression. We also provide assistance to landowners to manage their forest lands, work with communities to plant trees in urban settings, help keep working forests working through the Forest Legacy Program, and work with many partners to promote healthy forests on a landscape level. IDL also is the administrative arm of the Idaho Oil and Gas Conservation Commission.

Benefits

https://dhr.idaho.gov/StateEmployees/Benefits.html

*Benefits may not be applicable for temporary or seasonal positions.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations

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