Administrative Assistant 2

Description

State of Idaho Opportunity

Idaho Division of Veterans Services - Caring for America's Heroes

Competitive Wages ranging from $18.85-$20.00 plus a generous benefit package and a top­ rated retirement. 

The Division of Veterans Services is recruiting for a full-time Administrative Assistant 2 position at the Office of Veterans Advocacy in Boise.

Would you like to work in an environment that encourages success through teamwork, radiates excellence, and promotes a winning culture...all while embracing the prominence of Idaho's veterans?

This position will work a Monday- Friday schedule with weekends off.

The ideal candidate will assist our Veterans Service Officers with providing assistance to veterans and their dependents.

The Idaho Division of Veterans Services (IDVS) will require applicants to pass both a State and Federal criminal history background investigation after a conditional offer of employment.

APPLY TODAY AND JOIN OUR TEAM!

Hiring managers are continuously considering applications for this position. Depending on your qualifications, you may be contacted shortly after your application has been submitted.
Referred lists will be pulled periodically. Apply as soon as possible to ensure you will be considered for this position. This job announcement will be closed if the position is filled prior to the closing date.

WE OFFER EMPLOYEE BENEFITS BEYOND COMPARE:

• Excellent low-cost 
• Health, Dental and Vision insurance.
• Participation in one of the nation's best state retirement systems. 
• PERSI Retirement.
• Generous vacation and sick leave accrual beginning as soon as you start.
• Paid parental leave.
• Eleven paid holidays a year.
• Multiple retirement plans, including an optional 401k & Deferred Compensation plans.
• Group Life Insurance/Disability Insurance/Supplemental Life Insurance.
• Employee Assistance Program.
• Flexible Spending Accounts.
• Wellness programs.
• Robust ongoing training opportunities.

Example of Duties:

• Interacts with public daily.
• Answers and routes phone calls and emails and schedules appointments for the service officers.
• Maintains and orders office supplies.
• Track office supply invoices
• Coordinates and plans annual office meetings and County/Post Veterans Service Officer Training
• Coordinates Staff's hotel and travel reservations
• Prepare and submit Per Diem requests for the County/Post Service Officers
• Books flights and coordinates registrations for Trainings
• Prepares and submits Travel Plans and Expense Reports for Administrator's approval.
• Prepare and submit travel vouchers for Veteran Service Officers
• Prepare, edit, and distribute official correspondence.
• Track VA ratings and Monetary Awards
• Upload and distribute VA ratings to our other offices.
• Coordinates Hiring and New Employee Onboarding
• Prepares Interview Packets
• Communicates with the Office of General Counsel and Submits Accreditation Requests for Service Officers
• Performs complex secretarial, office administration, and public relations assignments.
• Coordinates appointments and manages/updates calendar for supervisor
• Provides complex administrative support which may include preparing and delivering presentations, maintaining department data, preparing and distributing department documents.
• Coordinates administrative activities requiring frequent contact with executives, the public, other agencies and governmental officials.
• Researches, analyzes, and compiles information to prepare reports, budgets, handle complaints, or resolve problems.
• Composes correspondence for supervisor on own initiative or from general instructions and formats/types a variety of executive, sensitive, confidential, official and/or legal documents.
• Responsible for financial transactions such as reconciling credit card purchases and other bookkeeping records.
• Purchase and order supplies and other inventory needed.
• Organizes and maintains files, including creating and maintaining confidential department/employee/client files. 
• Preparing content for standard web pages, websites, and related directories.
• Screens calls, visitors, and e-mails.

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception
• Researching, compiling, and summarizing data for reports
• Knowledge of medical and legal terminology

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services
• Independently solving problems/performing liaison activities in a work setting 
• Coordinating activities requiring complex arrangements

EEO/ADA/Veteran:

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.