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Admissions Coordinator

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Posting Begin Date: 2024/04/15
Posting End Date: 2024/05/03
Category: Administration
Sub Category: Nursing
Work Type: Full Time
Location: Post Falls, ID, United States
Minimum Salary: 25.00
Maximum Salary: 35.00
Pay Rate Type: Hourly

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Division of Veterans Services- Caring for America's Heroes


The Idaho Division of Veterans Services (IDVS) is recruiting for a full time Program Specialist to fulfill the role of Admissions Coordinator for our brand new state of the art Veterans Home in Post Falls! The ideal candidate will provide technical expertise in the operation of the Post Falls Veterans Home and have some experience in a medical setting and be clinically minded to assess residents for appropriateness of admissions to our 64 bed long term care facility.

Apply today and join our team!

Hiring managers are continuously considering applications for this position. Depending on your qualifications, you may be contacted shortly after your application has been submitted.






Example of Duties

· Coordinate admission of residents, utilizing rules, regulations and law.

· Prepare records of admission, transfer, and other information.

· Conduct interviews to obtain necessary personal and financial information to determine eligibility for admission.

· Promote Veterans Services through brochures, packets, public speaking engagements and liaison with communities.

· Provide guidance to staff on physician orders, patient preferences, illnesses, special needs, and accommodations.

· Plans, develops, organizes, implements, evaluates and directs the overall operation of the Admissions department, as well as its programs and activities, in order to develop census goals while also maintaining compliance with current state and federal laws and regulations.

· Evaluates and subsequently adjusts admission practices as needed based on reaching desired occupancy.

· Ensures there is an open and collaborative relationship between the business office and the admissions office, both working toward shared facility goals for occupancy and collections.

· Plans, develops and implements an external and internal census strategy to build and maintain strong relationships with referral partners/sources such as hospitals, physicians, senior centers, department of human resources, home health agencies, hospices, etc.

· Identifies opportunities with new referral partners/sources and develops strategies to build relationships and communicate the facility’s services and offerings.

· Develops and implements a sales and admissions process that leads to the conversion of referrals to admission status.

· Maintains an accurate record of available beds at all times in the facility through the use of the facility’s daily census report, communication boards, room assignment listing, or other means as designated by the Administrator. 

· Ensures referrals are recorded and processed timely for a decision with appropriate follow up communication to the referring entity for a decision. 

· Ensures referrals are processed to include a financial evaluation of the potential resident’s payment options including but not limited to printing of the Common Working File, printing Medicaid Eligibility, and identifying the pay status with the resident/representative and Business Office prior to admitting the resident.

· Knows, at all times, which payment entities require prior authorization for payment and ensures prior authorization is obtained when required. 

· Maintains working knowledge of the facility’s practices related to all pay status types such as other insurances, Medicare A, Medicaid, Private, Veteran’s Administration contracts, and hospital contracts, etc. 

· Ensures all mental health screenings are completed prior to admission as required by federal and state regulations. Also, ensures ongoing compliance with mental health screening requirements and reporting such as categorical determinations, and any additional mental health screenings that are state specific.

· Ensures referrals are processed timely and accurately on a daily basis.

· Knows at all times, the status of each referral.

· Makes the decision on each referral to admit or not admit. Consults with Director of Nursing, Administrator or other department heads as indicated based on the nature of the referral and established guidelines in the facility regarding clinical capabilities of the facility as reflected in the most recent Facility Assessment. 

· Ensures admission paperwork is completed and filed according to facility policy.

· Informs the Administrator of obstacles or barriers to admitting residents and provides solutions to such obstacles and barriers.

· Ensures pertinent information is maintained daily such as referral tracking logs, anticipated discharges, potential admissions, hospital discharges and available beds listing.

· Participates in the facility’s plan of correction response to an inspection survey and implements any follow-up as designated by the Administrator or Director of Nursing.

Minimum Qualifications

Minimum Qualifications:

· Some knowledge of management practices; program or project planning and implementation.

· Experience developing and evaluating policies and procedures.

Preferred Qualification:

· Determining program compliance with state or federal laws

· Preparing and presenting detailed information to groups of people

· Translating technical material into easily understandable oral and written communication

· Experience working in medical setting to include hospitals, clinics and skilled nursing and long term care facilities.

· Licensed Nurse (Clinician)

Supplemental Information

EEO Disclaimer:

· Hiring is done without regard to race, color, religion, national origin, sex, age or disability.

· In addition, preference may be given to veterans who qualify under state and federal laws and regulations.

· If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources.

Supplemental Questions:

· All answers to the supplemental questions must be supported in the work history, resume, and/or education portion of your application.


· In order to protect the safety of vulnerable adults, the Idaho Division of Veterans Services(IDVS) requires applicants to pass a criminal history background investigation after a conditional offer of employment.


*Benefits may not be applicable for temporary or seasonal positions.

EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.