Administrative Assistant 2

Description

Vision: Healthy People in Healthy Communities

Mission: Partnering to promote and protect health in our communities

Values: Excellence / Positive Impact / Partnership / Innovation / Credibility / Humanity 

Are you looking for an opportunity to serve the communities of Ada, Elmore, Valley and Boise counties? Do you crave a job where you can make a difference and serve the public? Central District Health (CDH) is currently recruiting for an Administrative Assistant 2 to join our dedicated group of public health professionals in our Division of Family and Clinic Services located in our Boise office. The selected candidate will provide direct support to the Division Administrator and will supervise administrative support staff. We are seeking applicants who will embrace our agency values, who have excellent interpersonal and teamwork skills, a positive attitude, and who are organized with impeccable attention to detail. If you are looking for more variety in your job and enjoy helping others, perhaps it's time you consider a career with CDH.

CDH is dedicated to living our values, is focused on a healthy work/life balance, has a culture that is centered on teamwork and empowerment, and provides an amazing benefit package including: PERSI Retirement Benefits (consistently ranked as one of the nation's best lifetime defined benefit retirement plans), Medical/Dental Benefits (employee plans are available at no cost) and Life Insurance for both the employee and eligible dependents. Paid time-off includes vacation and sick leave that begin accruing immediately upon hire, 11 paid holidays per year, and paid parental leave. Educational benefits include up to $2500 per year tuition reimbursement and student loan forgiveness.

Example of Duties

· Maintains up-to-date knowledge of policies, procedures, and regulations to ensure adherence to agency protocols, core values, and customer service excellence;

· Ensures the continuous availability of supplies and equipment;

· Provides administrative support for division administrator, program managers, and other internal customers;

· Provides supervision and management to the Family and Clinic Services Administrative Assistants;

· Coordinates and collaborates with IT, finance, and purchasing to obtain needed support and develop new or improved methods or processes for obtaining and providing information, supplies, etc.;

· Resolves customer service issues, record keeping errors, and data entry errors as needed;

· Reviews documents developed within the division for accuracy and completeness;

· Organizes and facilitates division staff meetings including procurement of outside facilities and guest presenters or trainers;

· Compiles and distributes monthly budget tracking documents for each program within the division;

· Manages appointments and facility and equipment reservations for the division administrator;

· Researches databases for client accounts and associated documents;

· Researches and copies records in compliance with Idaho’s public records laws;

· Maintains and updates physical and electronic files;

· Completes requests for travel approval, makes corresponding travel reservations, and processes billings after travel is completed;

· Compiles, processes, and provides technical assistance with electronic timesheets;

· Provides back-up administrative coverage for programs within and external to the division as needed;

· Provides meeting minutes;

· Coordinates, compiles, and submits contract and financial reports and billings as necessary;

· Ensures accuracy and quality of written materials;

· Participates in emergency preparedness training, exercises, and events as needed;

· Answers and routes inquiries to the appropriate staff or other agencies based on knowledge of policies and procedures in the absence of the division administrator.

· Contacts job candidates and arranges interviews 

· Represents the division in special project and administrative assistant workgroups;

· Coordinates responses and document delivery with agency program leads;

· Represents the division on agency workgroups convened for the purpose of developing policies or improving the quality of program delivery;

· Schedules orientation and training of new employees;

· Coordinates internal projects, quality assurance, and evaluation of administrative work-flow performance;

· Other duties as assigned.

Minimum Qualifications:

Good knowledge of:

• Office support functions including word processing, filing, composing a variety of business documents and reception;
• Researching, compiling, and summarizing data for reports.

Experience:

• Interpreting, applying and explaining complex information such as regulations, policies or services;
• Independently solving problems/performing liaison activities in a work setting;
• Coordinating activities requiring complex arrangements.

Supplemental Information:

Please note: The successful candidate will be required to pass a fingerprint-based background check.

Thank you for your interest in employment with Central District Health!

If you have questions about this position please contact us at:

Email: [email protected]

Phone: 208.327.8503

CDH is a Tobacco-Free Workplace. Employees of CDH are required to refrain from the use of any nicotine products. CDH screens for illegal drug and nicotine use and will not hire illegal drug or nicotine users.

CDH is committed to providing equal employment opportunities to all qualified individuals. CDH prohibits discrimination against any individual based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, disabilities, veteran status or any other status protected under applicable federal, state, or local laws.

CDH is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact 208.327.8503, or email [email protected].

Preference may be given to veterans who qualify under state and federal laws and regulations.

Notice: Idaho’s Public Health Districts are agencies that are authorized by the State of Idaho as independent bodies. District employees are not State of Idaho employees, rather District employees who receive benefits through the Office of Group Insurance.