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Fiscal Program Specialist

Posting Begin Date: 2024/04/03
Posting End Date: 2024/04/17
Category: Accounting and Finance
Sub Category: Administration
Work Type: Full Time
Location: Boise, ID, United States
Minimum Salary: 23.18
Maximum Salary: 23.18
Pay Rate Type: Hourly

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Description


Description

"Serving consumers and agriculture by safeguarding the public, plants, animals and the environment through promotion, education and regulation"

The Idaho Department of Agriculture is currently recruiting for a Fiscal Program Specialist in the division of Administration located in Boise, Idaho.

This Program Specialist will be a member of the Fiscal/Support Services team for the Idaho Department of Agriculture. This Program Specialist will perform various financial related duties requiring application of accounting principles and practices, process cash receipts, allocations, and payables, and will maintain the agency inventory system. This position will also perform any special project necessary such as open mail, help prepare closing packages, and any other assignment needed to support the Fiscal team.

Example of Duties


Allocations and Payables –

· Analyze, audit and process expenditure transactions, including purchasing cards and travel claims.

· Review expenditures, purchasing cards and travel claims with a responsibility for ensuring compliance with statute, regulations, and policies.

· Review expenditures against available funding and redistributes costs, if necessary, review the sub-object coding of expenditures to ensure proper coding, and communicate policies and procedures to department staff and acts as an educational resource for staff.

· Utilize web-based accounting programs for job functions.

· Prepare and enter interagency payments directly that are prepared by a Financial Specialist Principal, Financial Officer, or the Administration Administrator.

· Download, analyze, audit, and prepare the monthly WEX billing, report, and payment.

· Analyze, audit, and prepare the monthly postage allocation for the internal and downtown mailroom usage.

· Prepare and enter the semi-annual sales tax payment to the Idaho State Tax Commission.

 
Receipts – Deposit Processing – 

· Receive and prepare checks and cash for daily deposit by 2:45 pm each day to the State Treasurer’s Office.

· Analyze receipts by program, determine the appropriate action, and prepare, review, and process each financial document.

· Record receipts into internal receipting programs and STARS, balance deposits, and communicate with department staff concerning receipts.

· Review and process receipt adjustments and refunds submitted by division personnel.

· Reconcile and process all NSF checks, maintain all files and paperwork associated with cash receipts, and prepare deposits for EFT’s and Access Idaho Credit Card Adjustments.

 
Inventory Maintenance –

· Utilize the statewide Fixed Asset System in Luma to enter, review, retrieve and update data to track all assets with a cost of $2,000 or greater by assigned category.

· Prepare and review State Surplus Property Disposal Authorization Forms.

· Responsible for ensuring property disposals are in conformity with state requirements and guidelines.

· Inventory entries and disposal forms are reviewed and approved by the Financial Specialist Principal, Financial Officer or the Administration Administrator.

 
Accounting/Financial Analysis/Reporting – 

· Analyzes the effectiveness of existing procedures and suggests improvements.

· Researches and analyzes data for accuracy, trends, and variances.

· Locates and corrects irregularities in accounting records. 

· Creates and maintains electronic programs that replace the existing manual operations used to prepare forms, reconciliations, and reports.

· Creates complex ad hoc financial reports for management and Financial Officer. 

· Prepares working papers as needed.

 
Additional Responsibilities – 

· Prepare closing packages, as needed.

· Design and maintain files and the records management system; rotating financial documents to be stored for fiscal year end or destroyed.

· Purchase supplies.

· Dates and distributes mail; reviews, audits and researches statements.

· Maintain IFQAL internal receivables spreadsheet.

· Resolve outstanding warrant issues.

· Prepares materials for the end of the month check-off and prints monthly reports.

· Complete miscellaneous projects and ad hoc reports as assigned.

· Prepare, disseminate, and interpret financial reports and spreadsheets for management and staff.

· Activate/deactivate, track, prepare and process invoices related to mobile devices.

· Provide training and technical assistance to internal division staff.

· Special projects as needed to support the work of the Fiscal Division.

· Cross-training (if need arises) to other fiscal positions and tasks will occur when competency in primary responsibility has been achieved.

· Some key responsibilities may change as new processes for Luma are discovered or implemented.

Minimum Qualifications

These qualifications are mandatory requirements.

· Some knowledge of management practices.

· Program or project planning and implementation.

· Experience developing and evaluating policies and procedures.

Supplemental Information

Desirable Area: These qualifications are not required; however, if you have the related background, it may increase your score.

· Good knowledge of financial record keeping methods.

· Experience working in an Enterprise Resource Planning (ERP) system.

 

Thank you for your interest in the Department of Agriculture!
If you have questions,
please contact us at:
[email protected]
 or at (208) 332-8520

Benefits

https://dhr.idaho.gov/StateEmployees/Benefits.html

*Benefits may not be applicable for temporary or seasonal positions.

 EEO/ADA/Veteran's Preference

The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.

 

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. In addition, preference may be given to veterans who qualify under state and federal laws and regulations. If you need special accommodations to satisfy testing requirements or for the recruiting process, please contact ISDA's HR Department at [email protected] or at (208) 332-8520.

 

The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) 334-2263 (TTY/TTD: 711), or email [email protected].

 

Preference may be given to veterans who qualify under state and federal laws and regulations.

 

Agency

State of Idaho

 

Address

304 North 8th Street

Boise, Idaho, 83720

 

Website

https://www.governmentjobs.com/careers/idaho

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